Administrative Assistant

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Hydrovac/Coatings Team. This role plays a critical part in ensuring the smooth operation of project activities by providing administrative, logistical, and clerical support. The ideal candidate will be proactive, efficient, and able to manage multiple priorities in a fast-paced environment.

Overview:

• This position will be in our Apache Junction, Arizona office Monday-Thursday from 7am-4pm with an hour lunch. Work from home on Fridays.
• $22-23/hr DOE. 40 hours per week.

Essential Functions may include:

• Track employees' time and employees records, post time and submit timesheets. Verify accuracy with appropriate foremen.
• Assist HR, supervisors and employees with any documentation.
• Track and enter data as needed per job site (attendance, man hours, equipment hours).
• Prepare and process purchase orders.
• Support Management of Change (MOC) documentation and tracking.
• Print and assemble project documents and information packets for foreman.
• Communicate with employees, and other individuals to answer questions, disseminate or explain information.
• Review files, records, and other documents to obtain information to respond to requests.
• Provide general administrative support to the Hydrovac/Coatings Team as required.

Competencies:

• Proficiency with Microsoft Office Suite (Excel, Word, Teams, etc.)
• Strong time-management and organizational skills
• Strong communication skills (verbal and written)
• Excellent interpersonal skills
• Great attention to detail
• Self-Motivated

Benefits (After 90 days):

• 401(k) matching
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Life insurance
• Employee assistance program
• Parental leave

Western Industrial is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law.

Eligibility: Applicants must have valid work authorization that does not now and/or will not in the future require sponsorship of a Visa for employment authorization in the U.S. by Western Industrial.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Compensation Package:

• Weekly pay

Schedule:

• Monday to Friday

Ability to Commute:

• Apache Junction, AZ 85119 (Required)

Ability to Relocate:

• Apache Junction, AZ 85119: Relocate before starting work (Required)

Work Location: In person

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.