Property Administrator

Property AdministratorColumbia, MDRemedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you're one of those bright minds, we'd like to meet you.Responsibilities:Provide executive level support to Ownership, Building Management Team, and Building StaffServe as the primary day-to-day contact for all tenants; create relationships with each contact and update contact lists as necessary; welcome new tenants to buildingsMaintain emergency contacts for each building and distribute building announcements as requiredRespond courteously to tenant requests and complaints and respond accordinglyProvide work order system training to tenants and internal staff as neededPrepare monthly bill-back report for tenant specific work ordersCoordinate pricing, schedules and billing of tenant special service requests and renovationsInteract with vendors on invoice payment status, incorrect invoices and lien waiversWork closely with Property Managers to secure bids for annual bidsAssist Building Engineers in maintaining facility permits, licenses and documentationCoordinate, freight elevators and after-hours activityOversee collection and enforcement of Certificate of Insurance policies related to tenants, vendors and contractors, in order to comply with outlined insurance requirementsPrepare service agreements and serve as liaison with vendors on behalf of the Property ManagersAssist in contract management (janitorial, landscaping, pest control, etc.) and maintain building contract summary spreadsheet.Prepare Incident Reports promptly for Property Manager to reviewPerform general administrative responsibilities such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters, etc.Ensure that all Service Agreement, Licenses, Permits and related building information is saved in the shared files on a timely basisArrange owner and tenant meetings (i.e., order food, prepare agenda, set up meeting room and all audio-visual equipment)Organize all tenant events including fire drills and life safety meetingsOrder, stock and maintain office supplies and stationeryPerform additional responsibilities/tasks as requestedQualifications:The ideal candidate must posses the following qualifications:Bachelor's degree or equivalent experience/education required1+ years of Property Management experiencePrior real estate experience with exposure on the healthcare side preferredExcellent oral and written communication skillsProficiency in Microsoft based softwareYardi experience preferredSolid organizational skills with the ability to work efficiently and independentlyPrior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities, and produce accurate results in a highly organized manner$23 -30 hourly range, based on experience plus benefits and bonus.Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm's success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.