Accounting Manager - Non-profit

Job Description

Job Description

Accounting Manager 10688

The Accounting Manager is a key member of the finance leadership team, responsible for the integrity, accuracy, and compliance of all accounting and financial operations. Reporting to the Vice President of Finance, this role ensures the organization's day-to-day accounting functions align with nonprofit best practices, GAAP, and applicable regulatory requirements.

The Accounting Manager oversees general ledger management, fund and grant accounting, financial reporting, annual audit coordination, payroll oversight, and internal control systems.

Primary Responsibilities & Duties
Accounting & Financial Management

• Maintain accurate and complete general ledger records, supporting documentation, and chart of accounts using fund accounting principles.
• Ensure compliance with GAAP, FASB ASC 958 (nonprofit standards), and all applicable federal, state, and local financial regulations.
• Manage the monthly, quarterly, and annual close process, ensuring timely preparation and review of financial statements and internal reports for leadership and the Board of Directors.
• Oversee day-to-day accounting functions including accounts payable, accounts receivable, credit card management, payroll processing, and fixed asset tracking.
• Maintain and monitor a robust internal control framework to safeguard organizational assets and ensure segregation of duties.
• Oversee accounting for restricted, temporarily restricted, and unrestricted funds; ensure proper classification, tracking, and release of restrictions in accordance with donor intent and FASB guidelines.
• Maintain and optimize financial and accounting systems, including accounting software administration and chart of accounts management.

Financial Reporting & Analysis

• Prepare accurate and timely financial statements (statement of financial position, statement of activities, statement of functional expenses, and cash flow statement) on a monthly and annual basis.
• Develop and present financial reports and dashboards for the VP of Finance, executive leadership, and the Finance Committee/Board of Directors, translating complex financial data into accessible narratives.
• Produce ad hoc financial analyses and reports to support strategic decision-making by leadership.

Grants & Restricted Fund Management

• Manage accounting and financial reporting for all government, foundation, and corporate grants, ensuring compliance with specific funder requirements and allowable cost guidelines (including OMB Uniform Guidance/2 CFR Part 200 for federal awards).
• Track and report on restricted, temporarily restricted, and unrestricted funds in accordance with donor agreements and FASB ASC 958.
• Prepare timely and accurate grant financial reports and invoices for submission to funders.
• Collaborate with program staff and the development team to monitor grant expenditures, allocations, and budget modifications; provide training and guidance on allowable costs.
• Maintain grant files and audit-ready documentation for all active and closed awards.

Audit, Tax & Compliance

• Serve as the primary liaison for the annual independent financial audit; coordinate with auditors, prepare all audit schedules and support materials, and ensure timely completion.
• Oversee preparation and filing of the annual IRS Form 990 and any required state filings in coordination with external tax preparers.
• Ensure compliance with all federal, state, and local financial reporting requirements applicable to 501(c)(3) organizations.
• Monitor changes in nonprofit accounting standards, tax regulations, and compliance requirements; implement updates to policies and procedures as needed.
• Maintain financial records and documentation in accordance with audit standards and organizational record retention policies.
• Support any single audit requirements under 2 CFR Part 200 if applicable to federal grant awards received.

Internal Controls & Policies

• Design, implement, and monitor a comprehensive internal control structure that supports financial integrity and mitigates risk.
• Develop, update, and enforce accounting policies and procedures; communicate changes effectively to relevant staff.
• Conduct periodic risk assessments of financial processes and recommend improvements to leadership.
• Ensure proper segregation of duties across accounting functions and document controls for audit purposes.

Qualifications
Required

• Bachelor's degree in Accounting, Finance, or a closely related field.
• Minimum of 5 years of progressive accounting experience, with at least 2 years in a nonprofit organization.
• Demonstrated proficiency in fund accounting and nonprofit financial management, including FASB ASC 958 and GAAP compliance.
• Experience managing grants, including federal awards and compliance with OMB Uniform Guidance (2 CFR Part 200) preferred.
• Proficiency in nonprofit accounting software (e.g., QuickBooks Nonprofit, Sage Intacct, Blackbaud Financial Edge, or equivalent) and Microsoft Office Suite, with advanced Excel skills.
• Demonstrated experience coordinating annual audits and working with external auditors.
• Experience with Form 990 preparation and nonprofit tax compliance.
• Proven ability to prepare and present financial reports to executive leadership and board-level audiences.

\nCompany Description

Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.

Company Description

Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.