Legal Operations Specialist

Legal Operations Specialist

The Legal Operations Specialist provides comprehensive legal assistance and supports a broad and evolving range of corporate legal functions for the Legal Department and cross-functional business teams.

This position serves as a key liaison between in-house counsel, outside counsel, external organizations, and internal employees. The ideal candidate will be a flexible, solutions-oriented professional capable of supporting commercial transactions, contract administration, corporate records, intellectual property matters, and legal operations and workflows.

Contract & Commercial Support

• Assist attorneys with drafting, assembling, reviewing, proofreading, and editing contracts, legal agreements, and supporting documentation.
• Support the full lifecycle of commercial contracts.
• Track contract execution and maintain executed copies.
• Coordinate and collect required signatures.
• Organize and maintain contracts and related documentation within the document management system.
• Partner with internal commercial teams to ensure stakeholders understand contract terms, requirements, and status.
• Maintain accurate and organized corporate and legal records.

Legal Operations & Process Improvement

• Evaluate existing legal processes and identify workflow gaps, redundancies, and opportunities for improvement.
• Support initiatives designed to streamline processes, improve efficiency, and reduce costs.
• Assist with evaluating, developing, and scaling legal tools, workflows, templates, and contract playbooks.
• Support legal technology initiatives and vendor evaluations.
• Manage legal billing, invoicing, and budget tracking.
• Assist with cross-functional legal projects and ad-hoc requests.

Legal Intake & Matter Management

• Serve as the primary intake specialist for new legal requests.
• Gather and organize required documentation for new matters.
• Manage multiple legal matters and requests simultaneously.
• Coordinate schedules and logistics for meetings.
• Communicate with internal stakeholders, outside counsel, and external organizations as needed.

Intellectual Property & Legal Research

• Review incoming patent correspondence.
• Maintain the internal patent docketing database.
• Track and help ensure critical intellectual property deadlines are met.
• Conduct project-based legal research at the direction of corporate counsel.
• Prepare and file legal documentation with appropriate regulatory and government entities.

Required Qualifications

• 3+ years of experience in a legal or corporate environment.
• Experience working cross-functionally with stakeholders across areas such as Legal, Finance, Technology, IT, Engineering, and other business functions.
• Foundational knowledge of contracting principles and legal requirements.
• Experience supporting contracts, legal documentation, or related corporate legal activities.
• Strong organizational skills with excellent attention to detail.
• Ability to independently manage multiple competing priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• High proficiency in grammar, composition, proofreading, and legal documentation.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to exercise sound judgment and appropriately escalate issues when necessary.
• Demonstrated ability to handle sensitive and confidential information with strict discretion.

Technical Skills

• Microsoft Office, including Excel
• Google Workspace
• Adobe Acrobat
• Corporate document management systems
• Legal technology and workflow tools

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.