Operations Program Coordinator

What We Can Achieve Together: The Operations Program Specialist will be responsible for a variety of operations activities in support of a program’s approved tactics. The Specialist is a member of the Stewardship & Field Programs (SAF) Department within The Nature Conservancy’s Florida Business Unit (FLBU). The position works under the supervision of the SAF Operations Program Manager as part of the SAF Operations Team. ESSENTIAL FUNCTIONS The Operations Program Specialist will be responsible for performing multiple administrative functions related to two campus preserves located in close proximity in central Florida: Disney Wilderness Preserve (CCI-DWP) and Tiger Creek Preserve (CCI-TCP). These campus preserves are part of TNC’s Center for Conservation Initiatives (CCI). This position supports CCI as needed through administrative efforts. They may be responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They may assist with the recruitment and training of program volunteers and may coordinate the activities of volunteers. In addition, the Specialist may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Specialist may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Specialist may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of programs. Since this position may involve operating company owned/leased vehicles, you will be required to participate in the Conservancy’s Auto Safety Program. As such, you will be required to provide your driver’s license information, which may be used to review your Motor Vehicle Record. Please be aware the Conservancy reserves the right to revoke driving privileges at any time. RESPONSIBILITIES & SCOPE Provide direction and oversee activities as the SAF Operations Team liaison to the preserves as directed by the SAF Operations Program Manager. Make day-to-day decisions within the scope of work assignments and prioritize work independently. Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor. Demonstrate sensitivity in handling confidential information. Does not supervise any staff, but may supervise volunteers, interns, or temporary staff. Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking. Serve as a team member for assigned projects. Coordinate access and use of conference space to internal and external parties with Preserve Manager. Maintain legal files and obligations for the preserves, including liability releases for visitors, and the auto safety program. Serve as principal contact for emergency preparedness and coordination for office closures. Maintain emergency action plans. Be willing to travel, work overtime, and work evenings and weekends as needed; and Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. May provide operational and administrative support to the Florida Business Unit as needed We’re Looking for You: Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong organizational and communication skills and an inclusive mindset to join a diverse, multi-disciplinary team. What You’ll Bring: Bachelor’s degree and 1-year experience or equivalent combination. Experience in business writing, editing, and proofreading. Experience organizing time and managing diverse activities to meet deadlines. Experience performing one or more administrative processes. Experience working and communicating with a wide range of people. Desired Qualifications: Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated; Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems; Ability to apply research skills; Ability to write and edit written materials for use with program communications and special events; Database skills, including managing and tracking data, and producing reports; Excellent customer service skills and focus; Experience, coursework, or other training in relevant field; and/or Strong organizational skills and attention to detail This description is not designed to be a complete list of all duties and responsibilities required for this job. This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record. Salary Information: The starting pay range for a candidate selected for this position is generally within the range of $25.65 - $26.57 per hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment. Who We Are: The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.” What We Bring: Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here. We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ. Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings! TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to View email address on click.appcast.io with Request for Accommodation in the subject line. The Nature Conservancy is a global environmental nonprofit working to create a world where people and nature can thrive. Founded in the U.S. through grassroots action in 1951, The Nature Conservancy (TNC) has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than a million members and the dedicated efforts of our diverse staff and over 400 scientists, we impact conservation in 79 countries and territories: 37 by direct conservation impact and 42 through partners. To conserve the lands and waters on which all life depends. Our vision is a world where the diversity of life thrives, and people act to conserve nature for its own sake and its ability to fulfill our needs and enrich our lives.