Admin Assistant (Part-Time)

Job Description

Job Description

Overview

Join our vibrant community as a Church Admin Assistant, where your organizational talents and friendly demeanor will help keep our church running smoothly and efficiently. This paid position offers an exciting opportunity to support the administrative needs of our congregation, ensuring that operations are seamless and welcoming for all members and visitors. If you thrive in a dynamic environment, enjoy multitasking, and possess excellent communication skills, this role is perfect for you! Your dedication will directly contribute to fostering a warm, organized, and spiritually enriching environment.

Responsibilities

• Manage front desk operations, greeting visitors and members with professionalism and warmth
• Answer and direct multi-line phone systems promptly, providing exceptional customer support
• Maintain accurate records through data entry, filing, and document proofreading to ensure organizational clarity
• Oversee calendar management for church events, meetings, and appointments using Google Workspace and Microsoft Office tools
• Handle bookkeeping tasks utilizing QuickBooks to track donations, expenses, and financial records
• Update membership records in AMPLIFY church management system
• Support office management duties including supply inventory, correspondence, and general clerical tasks
• Assist with event planning logistics, including scheduling, coordinating volunteers, and preparing materials

Experience

• Prior office experience with strong clerical skills in a fast-paced environment
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with bookkeeping software such as QuickBooks is highly desirable
• Bilingual English/Spanish abilities to serve diverse community members effectively
• Demonstrated organizational skills with excellent time management and multitasking capabilities
• Previous personal assistant or administrative support experience preferred
• Strong phone etiquette and customer service skills to foster positive interactions with visitors and team members