ADMINISTRATIVE COORDINATOR -COMMUNICATION

ADMINISTRATIVE COORDINATOR -COMMUNICATION

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ADMINISTRATIVE COORDINATOR -COMMUNICATION

Salary

$2,626.00 - $3,246.00 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

39035

Department

HUMAN RESOURCES

Division

HRD-COMMUNICATIONS-MGMT

Opening Date

06/10/2026

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Division: COMMUNICATION

Reporting Location: 611 Walker *Subject to change

Workdays & Hours: Monday -Friday 8:00 AM – 5 PM *Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Communications Division of Human Resources is responsible for internal communications for the City of Houston. Our team is comprised of writers, designers, event planners and other creative professionals. Together, we produce award-winning newsletters, keep employees informed about benefits, safety and more, foster an environment of engagement with recognition programs and enable employees to give back to the community through the city’s workplace giving drive, the Combined Municipal Campaign.

General Summary:

Manages the city’s workplace giving drive, Combined Municipal Campaign, citywide employee recognition programs and provides administrative and marketing support for internal communication initiatives.

Responsibilities:

CMC (Combined Municipal Campaign) - 40%: Project manager for the CMC. Plans, directs and coordinates internal and external aspects of the city’s workplace giving campaign. Project supervisor for department coordinators and charitable agencies. Duties include event planning, setting goals and deadlines, marketing, coordinating between departments, processing donation forms, creating agency reports, reconciling donations and keeping accurate records of all money raised and disbursed. Leads a team of assigned department coordinators.

Employee Recognition - 40%: Project manager for the citywide Public Service Recognition Week celebration. Plans, organizes and coordinates the Mayor’s Service Awards, the HR Service Awards and other PSRW events. Leads a team of assigned department coordinators.

Administrative and other duties - 20%: Assist with administrative and other duties for the division, such as proofreading and managing communication project tasks. Helps to market the CMC, PSRW, and other communication campaigns.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s Degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION No

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call View phone number on click.appcast.io.

If you need special services or accommodations, call View phone number on click.appcast.io. (TTY 7-1-1)

If you need login assistance or technical support call View phone number on click.appcast.io.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE EQUAL OPPORTUNITY EMPLOYER

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 13 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

02

Select your highest level of formal education completed.

• High School Diploma /GED

• Associates Degree

• Bachelor's Degree or beyond

• None of the above

03

Which best describes your verifiable professional administrative experience?

• Less than 5 years of professional administrative experience that directly relates to the duties of this position.

• 5 years, but less than 6 years of professional administrative experience that directly relates to the duties of this position.

• 6 years, but less than 7 years of professional administrative experience that directly relates to the duties of this position.

• 7 years , but less than 8 years of professional administrative experience that directly relates to the duties of this position.

• 8 years, but less than 9 years of professional administrative experience that directly relates to the duties of this position.

• 9 years or more years of professional administrative experience that directly relates to the duties of this position.

• No experience

04

Rate your Excel skill level

• BASIC

• Intermediate (i.e. formulas and x lookup)

• Expert (i.e. pivot tables and data analysis)

• None of the above

05

How many Years of professional experience in event planning?

• Less than 1 year

• 1 Year-3 year

• 3years-5years

• 5+ years

• None

06

What type of events?

• Meetings

• Luncheons

• Fairs

• Others

07

If you clicked Others, on the question above Please explain in detail.

08

Do you have experience in public speaking?

• Yes

• No

09

Do you have Canva experience?

• Yes

• No

10

Do you have Adobe Illustrator experience?

• Yes

• No

11

Do you have Adobe InDesign experience?

• Yes

• No

12

Are you currently a City of Houston employee?

• Yes

• No

13

Do you have a valid Texas driver's license or the ability to obtain one within 30 days oF selection?

• Yes

• No

Required Question