Community Healthworker/Front Office Registrar/Spanish Required

Job Description

Job Description

Join a Team That Makes a Difference at Optimus Health Care!

Are you passionate about providing high-quality, patient-centered care? Optimus Health Care—the largest provider of primary health care services in Fairfield County—is looking for dedicated professionals to join our team! With multiple locations in Bridgeport, Stratford, and Stamford, our mission is to be a lifelong health care partner, dedicated to achieving optimal wellness for the communities we serve.

Optimus is looking to add a Bilingual Spanish speaking Behavioral Health Community Health Worker/Front Office Registrar. This position will be based out of our Stratford clinic with travel to our school based services as needed.. This position is full-time, year round with hours of Monday -Friday.

POSITION SUMMARY

Member of an integrated health care team responsible for supporting patient engagement, care coordination, and access to services within the School-Based Health Center (SBHC). This role collaborates with Behavioral Health staff, community partners, and school systems to ensure efficient patient flow while addressing social determinants of health and connecting patients to appropriate internal and external resources. Provides on-site support for patient registration as needed, while primary registration responsibilities are supported by off-site FOR staff. Plays a key role in community health work, including patient navigation, referrals to specialized services, outreach, and follow-up to improve health outcomes and reduce barriers to care.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Registration

Responsible for completing and updating patient demographic, insurance financial information and ensure that patients are processed in a timely, accurate and complete manner.

1. Review and update the patient information such as address, telephone number, income, family size, insurance, emergency contact and other status and extended information.
2. Obtain registration form (including HIPAA consent) and review with patient to ensure that the information is accurate and consent to treat has been signed and dated at time of service.
3. Assist with on-site registration support as needed while coordinating with off-site FOR team.
4. Scan all documents into the computer system in a timely manner, not to exceed 24 hours.
5. Assist patient with sliding scale application, if necessary, and obtain all verification.
6. Document all necessary information on the system in an accurate and timely manner.
7. Responsible for collecting co-pays or self-payments at time of service as needed.
   1. Collect payments for day of service, balance and close journals at the end of the day as needed
   2. Refer patients with outstanding balances, minimum ($200.00) to the Billing Department.
8. Work with the Practice Manager in re-scheduling patients when provider is not available and accommodate patient, when necessary.
9. Work with Practice Manager on various processes that pertain to patient flow and process improvement.
10. Review schedule for new patients to ensure that they receive a welcome/registration package
11. Update and scan needed documents into the EPIC system with proper information, such as:

1. Identification picture ID
2. Insurance Information (copy of card, make copy of front and back)
3. Registration/Consent form and renewal
4. Documentation related to the treatment of Behavioral Health patients into their EMR as needed.

1. Performs other related duties as required.

Insurance Verification

Responsible and accountable for verification of insurance to ensure billing of services.

1. Review appointment schedules to identify insurance for verification, with insurance plans.
2. Verify insurance coverage, copays and deductibles through employer, insurance carrier, and/or online verification including the amounts “met to date” and any pre-authorization requirements.
3. Responsible for communicating with patient on insurance coverage concerns and any additional information required by carrier to process payment.
4. Performs other related duties as required.

Community Health Worker (CHW) Responsibilities

Responsible for assisting school-based clinicians with community resources and coordination of care.

1. Conduct needs assessments related to social determinants of health.
2. Facilitate referrals to behavioral health, medical, and community services.
3. Track and follow up on referrals.
4. Advocate for patients navigating healthcare systems.
5. Build relationships with community organizations and school systems.
6. Assist with pre-screening for incoming BH referrals.
7. Assist clinicians with referral work queue management.

ADDITIONAL GENERAL REQUIREMENTS

Professional positive attitude, vision, understanding of customer service principals, trustworthiness, and excellent interpersonal skills to successfully accomplish tasks necessary to meet high standards of ethical and social responsibility required by this position.

JOB QUALIFICATIONS/REQUIREMENTS

EDUCATION: High School diploma /Associates degree preferred.

EXPERIENCE: At least five years’ experience, preferably in the health care setting. Familiarity with tele-medicine and prior experience a plus.

LANGUAGE SKILLS: Bi-lingual English/Spanish is required

Optimus is committed to providing equal employment opportunities to all applicants and employees as protected by applicable federal and/or state law.