Senior Administrative Assistant

Administrative Assistant - SeniorLocation: Framingham, MAOnsite Flexibility: HybridContract DetailsPosition Type: ContractContract Duration: 7 monthsPay Rate: $34.00 / Hour (USD)Shift / Schedule: Tuesday and Wednesday in office; 36.25 hours per weekWork Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Job SummaryThe Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.Key ResponsibilitiesSchedules and maintains multiple calendars of appointments and meetingsSupports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely executionCoordinates travel itineraries and process expensesResponds to questions, requests, and research information; interfaces with a variety of customers on issues which are complex or of a confidential natureInvolves appropriate Associates from other departments or divisions to resolve issuesMay provide functional guidance and training to other Associates within department and across the Corporate functions, as neededAnalyses operating practices and creates/revises systems and procedures as necessaryOrganizes and maintains files, record keeping systems, and office layoutOversees and monitors administrative projects; performs other duties as required or directedOrganizes meetings (Catering, Booking Rooms, Follow up, etc.)Manage and administer department payroll and timekeepingBack-up Support to other AdminsManages and administers various documents and spreadsheetsActs as Proxy for certain systems as neededSupport meetings, training and conferences with prep and logistics needsPlans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building eventsCommunicates pertinent information among appropriate departmentsRequired SkillsSuperior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environmentStrong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and WordExcellent communication manner, solid written and verbal communication skills and be customer service orientedAble to effectively manage confidential and sensitive informationMust thrive in a very busy atmosphereProven success of juggling many things at one time and ability to shift gears and prioritizeWillingness to learn, take direction well and be a team playerAbility to focus and get the job done while avoiding distractionsFormer experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses criticalStrong ability to build relationships and collaborate with team members and other adminsGreat at being resourceful and leveraging relationships to problem solvePreferred SkillsInterest in Human Resources is a plusRequired Experience7 plus years of administrative experience, with an emphasis on executive administrative experienceAdministrative experience in a corporate setting requiredBenefitsMedical, Vision, and Dental Insurance Plans401k Retirement FundAbout the ClientThis client is a Fortune 100 retailer and the world's leading off-price apparel and home fashions company, operating more than 5,200 stores across ten countries under iconic retail brands — including TJ Maxx, Marshalls, HomeGoods, Homesense, and Sierra in the United States; Winners, HomeSense, and Marshalls in Canada; and TK Maxx and Homesense across Europe and Australia. With a business model built on delivering quality, brand-name, and designer merchandise at prices typically 20 to 60 percent below full-price retail, this organization has created one of the most distinctive and enduring value propositions in global retail. The company's product assortment spans apparel, footwear, accessories, home décor, furniture, giftware, jewelry, and more — curated through a dynamic buying strategy that keeps merchandise fresh and store visits exciting. Internally, the organization is known for offering a fast-paced, entrepreneurial environment where buyers, merchants, retail professionals, administrative coordinators, and corporate support specialists gain hands-on experience across a broad range of disciplines including merchandising, operations, supply chain, corporate finance, marketing, and technology.About GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.Job Number: 26-13916 Industry: Administrative & Support