Administrative Assistant - Senior

Job Description

Job Description

Executive Administrative Assistant – Global Talent Management

Required:

• 7+ years of administrative experience with some experience in a large company corporate setting, with a primary focus on supporting executive-level leadership (VP and above).

• Mastery of complex logistics, including managing multiple high-volume calendars, arranging intricate travel itineraries, and processing comprehensive expense reports.

• Advanced proficiency in Microsoft Office(Word, Excel, Outlook, and PowerPoint), with the ability to manage and administer various documents and spreadsheets.

• Exceptional organizational skills and the "mental agility" to multitask and maintain rigorous attention to detail in an incredibly fast-paced environment.

• Superior communication skills, demonstrating the tact, diplomacy, and discretion required to handle sensitive HR and confidential information.

Preferred:

• Proven success in large organizations, with a deep understanding of how to navigate complex corporate policies, procedures, and cross-functional matrices.

• Expertise in office and event management, including hands-on experience coordinating catering, room logistics, and onsite needs for department summits or leadership offsites.

• Systems and process aptitude, with experience acting as a system proxy and managing department-level payroll or timekeeping (e.g., Workday, Kronos, or similar).

• High interest in Human Resources or Talent Management, showing a proactive desire to support the on-going administration of global HR programs.

The Role: 

We are seeking a proactive and highly resourceful Executive Administrative Assistant to provide vital support to a VP and two AVPs within our Global Talent Management division. In this hybrid role, you will act as the central hub for the department, ensuring office systems and divisional procedures are administered with precision. Beyond traditional administrative duties, you will be the lead problem-solver for the team—interfacing with internal and external stakeholders to resolve complex issues and providing "all-hands-on-deck" support for onsite office needs and lunches.

The ideal candidate is a flexible, detail-oriented professional who thrives in a busy atmosphere and can pivot quickly when priorities shift. You must be adept at leveraging relationships across departments to get the job done, ensuring that every meeting, training, and executive initiative is executed flawlessly.

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