Administrative Assistant
Presidential Staffing Solutions, LLC
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Paid time off
Job Description
"Due to internal Promotion!" Our Global client with offices around the world has an immediate need for an Executive Assistant who will be responsible for the organizational support of a business unit or function leader and their direct reports, between 10 and 12
IT professionals. The main objective is to provide comprehensive and proactive administrative support for general business operations. This individual will be expected to manage the calendars for busy executives and be a strong team member with Executive Assistant colleagues throughout the office and company.
Basic Qualifications/Skills:
Management of multiple complex calendars and scheduling requirements
Pro-actively reads executive’s emails and manages action items directly and alerts executives to high priority emails.
Manages calendars to maximize efficiency, balancing meetings and allocating time for work.
Manages international and domestic travel for executive(s) by working with travel agency to communicate travel preferences when booking air, hotel and car reservations, logistics/venue.
Coordinates and plans internal and external meeting logistics using audio and web software.
Arranges departmental meetings and social events.
Reserves conference rooms & customer visit rooms.
Acts as liaison between staff/executives/customers.
Screens and responds to incoming calls.
Greets & escorts customers and guests.
Supports management with budget-related work.
Ensures new hires in the department are set up (space, IT requirements, welcome lunch, etc.)
Organizes significant on-site and off-site events including preparing any relevant materials; assist with office and corporate events as needed.
Thinks through all aspects of logistics and anticipates issues that can occur in a project or event and has plans to mitigate.
Understands executive’s business objectives and considers context (ex. Quarter end, who is urgent to meet with, etc.) when scheduling meetings and events for executive and team while balancing urgent versus important.
Manages space planning for the floor or section of space their team occupies.
Prepares executives for meetings, ensuring that conferencing tools are operational and materials are ready and provided in advance.
Ensures executives transition smoothly from one meeting to the next on time.
Builds relationships with often high-profile external parties to achieve goals of role (ex. Customer advisory board, industry leaders, training vendors, analysts, etc.)
Represent the executives and department in a positive light within the company and externally.
Understands interpersonal dynamics of team members and discretely raise insights to executive as appropriate.
Preferred Qualification/Skills:
Maintains vacation schedules of the team.
Makes copies and orders supplies.
Interfaces with IT / Facilities as needed.
Creates and updates organization charts.
Assists with PowerPoint presentations.
Tracks and helps drive completion of key deliverables and follows up on outstanding items.
Prepares expense reports and purchase orders; ensures they are completed accurately, within budget limits, and approved in the system.
Draft email communications on behalf of executives.
Performs general office duties as needed.
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company.
Suggests ideas and new processes to executives to manage their time better and help drive better alignment and communication within the team.
Serves as trusted advisor to executives and provides insights, perspective, and solutions to executives on various topics.
Completes special projects as assigned.
Tracks, collects, and prepares materials in advance of Board of Directors or sub-committee meetings.
Must understand this job is onsite and know you are supporting a large team!
You need to be sharp! Proactive, excellent English and Grammar, and a communicator!! Someone who is highly organized! Excellent Calendar Management! Can change on a dime—someone who can make last-minute changes calmly and keep the team together.
Salary can be higher than posted and will be based on experience,
Bonus of 10% of annual salary and RSU, complete benefits package!
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Vision
Medical
retirement
$55k - $75k
...Overview Administrative Associate / Administrative Support Specialist position supporting a DoD customer at Hanscom Air Force Base, MA. This... ...information for projects/topics; review CDRL packages; assist with meeting planning and documentation. Draft documents for leadership...SuggestedFull timeContract workWork at office- Job Description Job Description The Master Scheduler is responsible for developing, maintaining, and driving execution against Berkshire Grey's integrated engineering, production and deployment schedules. This individual serves as the central coordinator of all program...Suggested
$80k - $90k
...Senior Administrative Support Specialist As a Senior Administrative Support Specialist, you will play an important role in maintaining the... ...meetings Take meeting minutes and follow-up with action items Assist with travel planning and arrangement Use discernment in finding...SuggestedFor contractorsWork experience placementFor subcontractor$68k - $75k
...Executive Assistant Due to internal Promotion! Our global client with offices around the world has an immediate need for an Executive... ...The main objective is to provide comprehensive and proactive administrative support for general business operations. This individual will...SuggestedTemporary workFor subcontractorWork at officeImmediate startShift work$50k - $65k
...Description The selected candidate will provide Administrative Support (e.g. provide a multitude of analysis, procedural competency and... ...and team schedules, ensuring timely and efficient planning. Assist senior staff as required, provide administrative support and assistance...SuggestedFor contractorsFor subcontractorWork at office$27 - $48.8 per hour
...visit us at Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube. Job Description Position Summary The Senior Administrative Assistant provides comprehensive support to the Vice President of Neuroscience Discovery Research and the Cambridge Research Center...Hourly payFull timeTemporary workWork at officeLocal areaRemote work$19 - $28.5 per hour
Job Title Schedule all general dermatology appointments. Answer all incoming calls and triage to the correct department or individual. Also responsible for rescheduling cancelled appointments or follow up appointments. Demonstrates sensitivity to patient's needs and...Hourly payFull timeWork at officeRemote workWork from home- Contract Company Description America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring...Contract workTraineeshipWork experience placementWork at officeFlexible hoursNight shift
$50k - $65k
The selected candidate will provide Administrative Support, including analysis, procedural competency, and process improvement strategies... ...and team schedules, ensuring timely and efficient planning. Assists senior staff as required, providing administrative support and...For contractorsFor subcontractorWork at office$25 - $35 per hour
...ensure professional running of the Boston office and maintaining the facility in an exceptional working order. General office administrative duties including: visit coordination, conference room calendaring, managing demo calendar, parking and NDA management,...Work at officeFlexible hoursDay shift- ...Clerical/Admin - Administrative Assistant Pride-Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement...Local area
$18 - $26 per hour
...collaborative environment focused on enabling your career growth and continuous professional development. Our Administrative team is looking for an Administrative Assistant . This role supports office operations by managing front desk reception, assisting staff and visitors,...Hourly payWork experience placementWork at officeLocal area$27 - $35 per hour
...Senior Administrative Assistant - $27 - $35/hr | Cambridge, MA | M-F, 9:30 AM - 6:00 PM Support a high-profile faculty member at one of the world's most respected business schools. This is a hands‑on, high‑visibility role where your organizational skills directly shape...Flexible hoursAfternoon shift- ...intercollegiate athletics. This role also serves as the Senior Women’s Administrator and supervises selected teams and coaching staffs. You will... ...travel, oversee recruitment and onboarding of graduate assistants, and collaborate with campus partners to support student-...
$29 per hour
...Executive Administrative Assistant - Bedford, MA Pay Rate: $29.00 per hour Location: Bedford, MA (100% Onsite) Are you an organized, professional administrative expert who thrives in a fast-paced environment? We are seeking an Executive Administrative Assistant/Office...Hourly payFor contractorsWork at officeLocal area- ...Senior Administrative Assistant Under minimal supervision, provides diverse, complex, and high-level administrative support for the day-to-day activities and operations of the Department Head's office; provides calendar management and administrative support for programs...Work at office
- ...Administrative Assistant Location: Lexington, MA Duration: 3 years Contract This is 100% onsite job Primary Responsibilities: Help ensure smooth coordination and management of all administrative activities for a highly dynamic office. Manage group training requirements...Contract workApprenticeshipWork at officeLocal area
- ...Administrative Assistant Lowell General Hospital is looking for a dedicated Administrative Assistant to support their Pulmonary Function Lab. At Lowell General Hospital our mission is to put patients first in everything we do, and we have an ambitious vision to Be One...Part timeWork at officeShift workDay shift
$20 per hour
...Healthcare Administrative Assistant / Practice Assistant Pay Rate: $20/hr About the Role We are seeking a dependable and patient-focused Administrative Assistant to support front desk operations at a clinical location. This is a contract opportunity ideal for...Contract workTemporary work- ...Administrative Assistant 3 Senior Administrative Assistant, Jameel Clinic for Machine Learning in Health, to provide advanced, complex administrative support for Professor Regina Barzilay and related Jameel Clinic activities. Will manage complex calendar scheduling...Work at office
- ...Administrative Assistant Description Job details will include answering the telephones, processing pathology mail and specimen transfers. Professional phone skills, appearance and willingness to work with a small team. Epic experience, basic computer skills, and laboratory...Local area
$18 - $22 per hour
...Administrative Assistant Davis-Ulmer (DU) Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. Ellis Fire Suppression, based in Woburn, Massachusetts, has been...Hourly payWork at officeLocal area$27 per hour
...Administrative Assistant 2, ROTC Army Job Number: 25701 Functional Area: Administration Department: Military Science School Area: Chancellor's Pay Range Minimum: $27.00 Pay Range Maximum: $32.90 Employment Type: Full-time (Hybrid) Employment Category: Non-Exempt Visa...Full timeWork at officeVisa sponsorship- ...three years of direct or related experience in a professional administrative support position; excellent organizational, interpersonal,... .... Knowledge of AI tools is a plus. 06/23/2026 ADMINISTRATIVE ASSISTANT 2, School of Engineering, to perform complex and diverse administrative...Summer workWork at officeLocal area
- ...Administrative Assistant to a Dean Substitute Employee performs a variety of routine and complex administrative, clerical, financial and other duties to support the operations of the office. The essential functions or duties listed below are intended only as illustrations...Work at office
- ...Administrative Assistant 2 Mechanical Engineering, to provide comprehensive support to 3 - 4 professors under minimal supervision. Will assist with preparation and organization of course materials; respond to a broad range inquires; resolve problems in a thorough and...Work at office
$55k - $80k
...Administrative Assistant II Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges. We are committed to engaging multidisciplinary...Full timeWork at office$23 - $25 per hour
...team. This position involves a combination of scheduling, fielding phone calls, collecting copayments, and other miscellaneous administrative tasks. This is a full-time in office job, 40 hours weekly Monday-Friday. Key Responsibilities Field phone calls,...Full timeWork at officeMonday to Friday- ...Administrative Assistant The Administrative Assistant is responsible for performing all administrative and daily office functions for the Facilities department. This position provides administrative support to all team members and has reporting functions across the department...Work at office
- ...Administrative Assistant Provide varied and complex administrative support to Professor Adib and the Signal Kinetics research group. Responsible for monitoring all financial activities for the research group, including working with the Media Lab Finance team regularly...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
- administrative & business operations Concord, MA
- administrative support Concord, MA
- administrative clerical Concord, MA
- confidential administrative support Concord, MA
- administrative Concord, MA
- administrative office technology Concord, MA
- sap administrative assistant
- administrative assistant dance
- attendance administrative assistant
- housekeeping admin assistant


