Project Coordinator

Job Description

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Project Coordinator

Syracuse, IN | On-Site | Full-Time

Keep the projects, systems, and records behind our safety programs running smoothly.

POLYWOOD builds outdoor furniture designed to last a lifetime. For more than 35 years we have made it from recycled HDPE lumber, built to outlast weather, kids, and trends. We are a vertically integrated American manufacturer with facilities in Syracuse, Indiana and Roxboro, North Carolina.

We are looking for a Project Coordinator to support our Environmental, Health & Safety (EHS) team across both locations. You will coordinate project timelines, help administer the HSI Safety Management Suite and Paylocity Learning, check data and reports for accuracy, and keep documents and training records organized.

This role is a great fit for someone who loves organizing details, follows through on every commitment, and notices when something does not look right. Safety experience is a plus, but it is not required.

About Us

POLYWOOD makes high-quality outdoor furniture in the USA, with manufacturing in Syracuse, Indiana and Roxboro, North Carolina. Our products are made to be enjoyed for decades, and we hold our team and our work to that same standard.

Our EHS team owns the company's safety programs. This role keeps the projects, systems, data, and records behind those programs on track, so the team can focus on keeping our people safe.

The Work You'll Love Doing

You will be the person who keeps EHS work organized and moving. You will report to the Director of EH&S and partner closely with EHS colleagues, IT, Data, HR, and leaders at both sites.

As you grow in the role, your responsibilities may expand to coordinating selected EHS programs, training, or compliance activities, based on business needs and your strengths.

Where You Will Make an Impact

• Coordinate timelines for EHS projects and rollouts across our locations, and keep trackers current with tasks, owners, target dates, status, and next steps
• Schedule check-ins, share reminders, capture decisions, and follow up so everyone knows what is due and what comes next
• Flag early when a deadline may slip or a decision is needed, and help find a practical next step
• Help administer the HSI Safety Management Suite and Paylocity Learning, including forms, inspection and LPA templates, course assignments, notifications, and reports
• Update digital forms with content from EHS colleagues, test changes, gather user feedback, write simple instructions, and answer routine system questions
• Partner with our IT and Data teams to explain reporting needs and confirm dashboards give users the right information (no programming required)
• Review records and reports for missing, duplicate, or inconsistent information, and follow up to get it corrected
• Build routine reports in Google Sheets and test dashboards against source records
• Keep procedures, job aids, and other documents current, organized, and routed to the right people for review
• Maintain training assignments and completion records in Paylocity Learning, and send reminders when training is due
• Keep calendars and records for recurring inspections, service visits, and renewals

What You Bring

• 2+ years of experience coordinating projects or multi-step work across several people or departments, including tracking tasks, owners, and deadlines
• Experience supporting or administering business software, such as setting up forms, user assignments, notifications, or reports
• Hands-on skill with Google Sheets or Excel, including lookup formulas, IF statements, pivot tables, and building reports
• Care with records and a habit of double-checking that the numbers are right
• Clear communication and comfort working with people in many different roles
• Comfort learning new software quickly
• Ability to work on site in Syracuse, primarily first shift, and travel occasionally to Roxboro, NC

Bonus Points

• Experience administering HSI Safety Management Suite or Paylocity Learning
• Experience administering a learning management system (LMS) or training records system
• Experience in EHS or workplace safety, quality, compliance, or document control, especially in manufacturing
• Experience with project tracking tools such as Smartsheet, Asana, Monday, or MS Project

What Makes This Role Special

• You will be the organizer behind a team whose work keeps people safe
• You will build skills across project coordination, systems, data, and EHS
• You will have room to grow into coordinating selected EHS programs
• You will join a stable, growing company with a brand people know
• You will be trusted to bring order to complex work

Work Environment

This role is based in our Syracuse, Indiana office and is primarily first shift. You will regularly visit manufacturing areas, where site safety and PPE requirements apply, and travel occasionally to our Roxboro, North Carolina facility.

If you love keeping projects on track, getting the details right, and helping a team do its best work, we would love to hear from you.

POLYWOOD is an Equal Opportunity Employer.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process. AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate's qualifications with the requirement of a specific role. xhyhwjd These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.