Executive Assistant

Executive Assistant Universal Music Group is seeking an experienced, proactive temporary Executive Assistant to support a Chief Financial Officer (CFO) and their senior leadership team during a high-volume operational period. This position requires an assistant with exceptional corporate instincts, high emotional intelligence, and the confidence to read the room, build swift relationships, and seamlessly navigate a collaborative, fast-paced entertainment culture. The ideal candidate will adapt smoothly to distinct executive personalities and solve complex scheduling or administrative problems autonomously before they impact operations. Key Responsibilities Calendar & Meeting Management: Oversee a complex, high-volume executive calendar. Proactively identify scheduling conflicts, prioritize critical requests, and coordinate internal and external meetings. Travel Coordination: Arrange detailed domestic and international travel itineraries, lodging, and logistics for senior executives. Gatekeeping & Liaison Duties: Serve as the primary point of contact for the CFO and team, managing, screening, and prioritizing incoming calls, messages, and executive correspondence. Financial Administration: Process detailed corporate expense reports, monitor submissions, and resolve vendor or payment issues accurately. Operational Readiness: Anticipate logistical bottlenecks and solve administrative problems before they disrupt day-to-day work flows. Document Control: Create, format, and organize professional reports, executive presentations, and secure electronic records/files. Must Have Skills / Requirements Executive Assistant Experience: Minimum of 5 years of dedicated experience providing high-level administrative support directly to senior-level corporate executives (C-suite/VP level). Corporate Instincts & EQ: High emotional intelligence with the ability to read organizational dynamics, adapt to diverse communication styles, and stay calm under pressure. Software Proficiency: Deep proficiency with the Microsoft Office Suite, with advanced capability utilizing Microsoft Outlook for rapid schedule management. Work Structure: Absolute commitment to working 100% on-site at the Santa Monica facility Monday through Friday. Preferred Qualifications (Nice to Have) Direct, prior Executive Assistant experience within the music, entertainment, film, television, or broader media industries. Education & Experience Requirements Experience: 5 years of required executive administrative support experience. Term: 4-Week Contract Assignment (With high potential to extend based on performance and business needs) Assignment Duration: 07/13/2026 to 08/07/2026 Benefits (employee contribution): Health insurance Health savings account Dental insurance Vision insurance Flexible spending accounts Life insurance Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.