Office Specialist

Oregon Department of Transportation Delivery and Operations Division – Region 4 Prineville Initial Posting Date 08/14/2026 Application Deadline 08/24/2026 Agency Department of Transportation Salary Range $3,515 - $4,738 Position Type Employee Position Title Office Specialist The Role We’re looking for an office specialist to join our team in Prineville! In this role, you will provide administrative and clerical support to the transportation maintenance manager and area crews. You will play a vital part in ensuring the area office and crews comply with district and agency values, policies, procedures and laws. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile. A Day In The Life Act as the public contact for the district and region office in person, by phone and by computer. Order supplies, perform general filing and typing, create forms, documents and letters, schedule meetings, make travel arrangements and perform other office support tasks. Maintain confidentiality of general office proceedings and research policies, union contracts, tort claims, public records requests, and cost and expenditure reports. Operate office machines such as computers, copiers, postage meters and scanners. Prepare vendor invoices for payment including appropriate coding and data entry in computer systems. Ensure that all employee payroll entries are correct and timecards are coded correctly. Attend meetings, create meeting agendas, take minutes and distribute materials. Monitor area budgets weekly for overages and report balances regularly to the maintenance manager. Work is performed in an office environment with some overnight travel required. To request a copy of the position description, which includes all duties and working conditions, please email View email address on click.appcast.io. What’s In It For You Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer. Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Public Service Loan Forgiveness opportunity! Minimum Qualifications Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents. OR An associate degree in any field. OR An equivalent combination of education and experience. What We’d Like To See Exceptional internal and external customer service skills. Strong computer skills including data entry and using Microsoft Office Suite (Word, Excel and Outlook). Experience coordinating many different activities and proactively working independently and within a team environment. Excellent verbal and written communication skills. Additional Information We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position. You will be represented by the Service Employees International Union (SEIU). ODOT is an Equal Employment Opportunity and Aff…We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at View phone number on click.appcast.io. Oregon Relay Service can be reached by calling 7-1-1. Secretary, office assistant, office staff, administrative staff, clerical staff #J-18808-Ljbffr Oregon Department of Energy