Accounts Payable Administrator - Temp to Perm

Company Description

Brennan Staffing Group Inc., established in 2021, partners with organizations across industries such as High Tech, Biotech, Healthcare, Finance, and Public Accounting. With over 70 years of combined recruiting expertise, we find candidates with the right skills, experience, and career goals to meet employers' needs. Employers' accounting and finance roles, Brennan Staffing has a proven track record of leading the way in connecting skilled professionals with ideal opportunities.

Accounts Payable (A/P) Administrator – Temp to Perm - AI-Enabled Finance Operations

A publicly traded, global manufacturing company is seeking an Accounts Payable (A/P) Administrator to join its corporate finance team. The Company designs, manufactures, and markets a diverse portfolio of innovative, high-quality products. This role is ideal for a motivated A/P professional with a strong ERP background who is eager to learn, grow, and develop while helping enhance and modernize accounts payable operations through process improvement and emerging technologies.

Reporting to the Assistant Controller, the A/P Administrator will take ownership, working cross-functionally to ensure accurate, timely processing of invoices and payments while continuously improving workflows and administrative efficiency.

Key Responsibilities

• Work within the full-cycle accounts payable function , including invoice intake, coding, validation, and posting
• Utilize AI-enabled tools and automation technologies (e.g., OCR, invoice capture, workflow tools) to streamline invoice processing and improve efficiency
• Process purchase order and non-PO invoices , ensuring accurate 2-way and 3-way matching
• Oversee invoice approval workflows to ensure timely processing and proper authorization
• Generate and manage weekly payment runs (ACH, wire, and check)
• Maintain and update vendor master records , including onboarding new vendors and managing documentation
• Act as the primary point of contact for vendors, resolving billing discrepancies and inquiries in a timely manner
• Administer and process employee expense reports through automated expense platforms
• Support corporate credit card program administration , including reconciliation and monitoring usage
• Prepare A/P reporting, including aging reports, accruals, and cash requirement forecasts
• Process and maintain 1099 reporting and compliance documentation
• Track and report applicable expenses (including Sunshine Act support, as applicable)
• Identify opportunities to improve processes, enhance automation, and increase efficiency within A/P operations
• Assist with ad hoc finance and administrative projects as required

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–5 years of experience in accounts payable or finance operations
• Experience in a high-volume or manufacturing environment is a plus
• Exposure to automation tools or AI-driven accounting processes preferred

Qualifications & Skills

• Strong experience working with ERP systems (large-scale or mid-market platforms preferred)
• Advanced proficiency in Excel, including data analysis and reconciliations
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication skills with a collaborative, service-oriented approach
• Demonstrated ability to learn new systems and adapt to evolving technologies
• Interest in process improvement and continuous learning within finance operations
• Team player with a proactive mindset and a desire to grow within the organization
• Ability to work onsite is required 5 days per week.
• Rate on Contract - Up to 40/HR