Executive Assistant

Executive Assistant

At Milan Laser Hair Removal, we're not just transforming skin—we're transforming confidence. As the nation's largest laser hair removal provider, we're built on a culture of excellence, innovation, and delivering a world-class experience for both our clients and our team.

We're looking for an Executive Assistant who is energized by fast-paced environments, enjoys thinking several steps ahead, and takes pride in creating seamless experiences behind the scenes. This role is ideal for someone who leads with professionalism, warmth, discretion, and a strong sense of ownership while confidently managing competing priorities and supporting senior leadership with excellence.

The Executive Assistant serves as a trusted partner to the President and Chief Marketing Officer, playing a key role in helping the executive office and broader organization operate smoothly and efficiently. This position supports complex scheduling, travel and event coordination, executive communications, strategic initiatives, and day-to-day operational priorities across a dynamic and growing organization.

From partnering closely with executive leadership to collaborating cross-functionally across teams, this role offers the opportunity to make a meaningful impact while helping drive alignment, organization, and momentum throughout the business. We're looking for someone who is highly organized, proactive, detail-oriented, and excited to be part of a high-performing, people-focused team.

Full-time | Salaried Location: Omaha, NE - Corporate Office (On-Site)

What You'll Do

• Executive Partnership & Strategic Support
  • Work in close partnership with the President and CMO, managing complex calendars and competing priorities with strategic intent
  • Protect executive time by proactively identifying conflicts, coordinating priorities, and ensuring alignment across initiatives
  • Handle confidential and sensitive matters with professionalism and discretion
  • Act as a liaison between the executive office and internal teams, external partners, and key stakeholders
  • Track action items, follow-ups, and commitments to ensure timely execution
• Communications & Stakeholder Management
  • Draft and manage executive communications including emails, talking points, memos, and briefings
  • Serve as a polished point of contact for executives, board members, clients, and external partners
  • Coordinate communication across teams, departments, and time zones to keep priorities moving forward efficiently
• Logistics, Events & Project Coordination
  • Coordinate travel arrangements, itineraries, and real-time schedule adjustments
  • Organize executive meetings, leadership events, and special projects from planning through execution
  • Support high-priority initiatives by tracking timelines, deliverables, and dependencies
  • Partner with Talent Acquisition and leadership teams to coordinate executive interview logistics and candidate experiences
• Document Preparation & Administrative Support
  • Create polished presentations, briefing documents, and executive-level reports
  • Manage expense reporting, invoice processing, and budget tracking for the executive office
  • Maintain organized filing systems, contact databases, and document libraries
• Front Office & Organizational Presence
  • Represent the executive office with professionalism, warmth, and executive presence
  • Help create a welcoming experience for clients, VIP guests, and business partners
  • Support front office responsibilities as needed, including receiving mail and deliveries

What We're Looking For

• 3–5+ years of executive assistant or chief of staff experience supporting senior leadership
• Proficiency in Microsoft Office Suite and digital collaboration tools
• Highly proactive, resourceful, and solutions-oriented
• Strong interpersonal skills and emotional intelligence
• Bachelor's degree preferred or equivalent professional experience

Why You'll Love Working Here

• Be part of a fast-growing, nationally recognized brand
• Work closely with executive leadership and gain exposure to high-level business operations
• Join a collaborative, high-performing team culture
• Opportunities for professional growth and development
• Make a meaningful impact in a role that supports company-wide initiatives

Benefits

• Medical, dental, vision, disability and life insurance within 30 days
• Unlimited PTO - work with your manager and take time as needed
• 6 Paid holidays
• $50 cellphone stipend paid out monthly
• 401k retirement plan with vested 4% employer match after 90 days
• Career advancement opportunities + Culture/environment
• Employees and their spouse or legal partner receive free laser hair removal services

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

We are deeply committed to attracting talented team members in the US from all backgrounds regardless of race, age, gender, ethnicity, religion, sexual orientation, disability status, or nationality. However, at this time, we are not sponsoring any Visas.

Equal Opportunity Employer