Part-Time Admin Assistant
Pop-Up Talent
Job Description
Job Description
Part-Time Administrative Assistant
Houston, TX 77056 | Up to 30 Hours/Week | Potential Full-Time Opportunity
JOIN A GROWING BOUTIQUE LAW FIRM:
- We're a successful, woman-owned law firm looking for a highly organized, proactive Administrative Assistant to support our attorneys and office team. This is a newly created position due to company growth, with the opportunity to transition to full-time based on business needs
- This is a great opportunity for someone who enjoys staying organized, takes initiative, and wants to gain experience in a professional legal environment
WHAT YOU'LL DO:
- Manage a shared administrative inbox
- Answer phones and assist with client intake
- Schedule meetings and manage calendars
- Prepare, edit, and format documents
- Organize digital and paper files
- Track deadlines and send reminders
- Assist with legal scheduling (training provided)
- Prepare routine client correspondence
- Scan, upload, and process incoming mail
- Maintain office supplies and organization
- Run occasional local errands
- Assist with office events and special projects
- Look for ways to help the team without being asked
WHAT WE'RE LOOKING FOR:
- At least 1+ year of administrative experience
- Comfortable using a Mac
- Exceptional organizational and time management skills
- Strong attention to detail
- Self-starter who takes ownership of their work
- Ability to multitask and prioritize effectively
- Professional written and verbal communication skills
- Reliable, dependable, and proactive
- Proficient with Microsoft Office and/or Google Workspace
- Experience with Clio, Alt Legal, or other legal software is helpful but not required (we'll train you)
WE WANT SOMEONE WHO...
- Notices what needs to be done before being asked
- Has strong common sense and follows through
- Thrives in a fast-paced environment
- Enjoys helping others stay organized
- Takes pride in producing accurate, high-quality work
- Smoke-Free Workplace : This is a smoke-free office and campus. Smoking, vaping, and the use of tobacco or nicotine products are not permitted during working hours or on company premises
We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.
req26-00252
Vacancy posted 25 days ago
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