Project Coordinator

Project Administrator Location: Lordstown, Ohio, United States Pay: $53,771.09 - $64,756.58 per year Position Summary The Project Administrator provides administrative and project coordination support to Project Managers and project teams throughout the construction project lifecycle. This role is responsible for maintaining project documentation, coordinating communications among stakeholders, tracking project deliverables, and ensuring compliance with company procedures and project requirements. This role will initially support a 6‑month data center construction project based in Lordstown, Ohio, with a strong pipeline of follow‑on projects nationwide. This is not a short‑term assignment — upon successful completion of the first project, you will transition directly to subsequent projects, offering long‑term career stability and growth. Key Responsibilities Project Documentation & Records Management Maintain and organize project files, records, and documentation. Manage document control processes, including distribution, filing, and tracking of project documents. Ensure all project documentation is accurate, complete, and up to date. Support electronic document management systems (Procore, Autodesk Construction Cloud, SharePoint, etc.). Project Coordination Coordinate project meetings and prepare meeting agendas and minutes. Track action items and follow up with project team members. Assist with scheduling meetings, site visits, and project-related events. Serve as a communication liaison between project teams, subcontractors, vendors, and clients. Contract & Procurement Support Assist with subcontractor onboarding and compliance documentation. Support contract administration and maintain contract records. Track purchase orders, subcontracts, and change orders. Coordinate collection of insurance certificates, licenses, and compliance documents. RFI & Submittal Administration Maintain logs for RFIs, submittals, change orders, and project correspondence. Monitor submission deadlines and follow up on outstanding items. Assist project managers with document preparation and distribution. Financial & Reporting Support Assist with invoice processing and expense tracking. Support budget monitoring and project cost reporting. Prepare routine project status reports and dashboards. Maintain accurate project data in company systems. Qualifications Required Associate's or bachelor's degree in Business Administration, Construction Management, Engineering, or related field preferred. 2+ years of project administration, project coordination, construction administration, or related experience. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Preferred Experience in commercial construction, infrastructure, industrial, or EPC projects. Familiarity with Procore, Autodesk Construction Cloud (ACC), Bluebeam, SharePoint, or similar platforms. Understanding of construction project documentation, RFIs, submittals, and change orders. Experience supporting multiple projects simultaneously. Mandarin language skills are a plus. Key Competencies Document Control Project Coordination Attention to Detail Time Management Stakeholder Communication Problem Solving Organizational Skills Team Collaboration Physical Requirements Ability to work in an office and construction project environment. Occasional travel to project sites may be required. Benefits 401(k) Health insurance Life insurance Relocation assistance Tuition reimbursement #J-18808-Ljbffr PSG GROUP LLC