Administrative Assistant

Administrative Assistant

The Administrative Assistant provides high-level administrative support to the Office of the President and the Chief of Staff/Director of Strategic Initiatives while serving as a key point of contact for internal and external stakeholders. This position is responsible for delivering exceptional customer service in person, by phone, and through written correspondence, while maintaining a high level of professionalism, discretion, and confidentiality in all aspects of the role. As the welcoming front-facing presence for the Office of the President, the Administrative Assistant supports the daily operations of the office by greeting and assisting visitors, managing incoming mail and correspondence, coordinating meeting logistics and room preparation, preparing monthly purchase card reconciliation packets, processing purchase orders through eVA, maintaining office supply inventory, and providing backup support to the Executive Assistant as needed.

In support of the Chief of Staff, the Administrative Assistant assists with operational and strategic initiatives that support institutional effectiveness and follow-through. Responsibilities include entering and receiving orders through eVA, supporting procurement processes, assisting with budget tracking and expenditure monitoring, developing meeting agendas in collaboration with the Chief of Staff, coordinating event planning and logistics, supporting calendar management and scheduling, conducting research and compiling information for strategic initiatives, drafting and distributing meeting minutes, and tracking action items to ensure timely completion. The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. A proactive and resourceful approach is essential, including the ability to anticipate needs, work independently, and identify solutions effectively. This position also performs other duties as assigned in support of the mission and goals of the Office of the President.