Payroll Coordinator

Restaurant Depot is the nation’s leading members-only, wholesale cash-and-carry supplier serving independent restaurants, caterers, delis, convenience stores, & other food service businesses across 165+ locations in 35 states. Our facilities handle high-volume distribution of food, beverage, & equipment products to support the operational needs of small businesses. We are committed to efficiency, accuracy, & operational excellence across our organization. As we continue to grow, we are seeking a detail-oriented Payroll Coordinator to support payroll administration, employee records, & compliance across our multi-state operations.

Position Summary

The Payroll Coordinator is responsible for supporting the accurate & timely processing of weekly & biweekly payroll for more than 1,000 employees across multiple states. This role maintains employee payroll records, audits time & attendance data, processes payroll adjustments, & resolves discrepancies while ensuring compliance with company policies, internal controls, & applicable wage-and-hour regulations.

The ideal candidate is highly organized, analytical, & detail-oriented with experience in high-volume payroll processing. This individual should be comfortable managing strict deadlines, handling confidential employee information, & collaborating with HR, Benefits, & field operations to ensure payroll accuracy.

Key Responsibilities

Payroll Processing & Administration

• Process weekly & biweekly payroll for more than 1,000 employees across multiple states
• Maintain accurate employee payroll records, including compensation changes, deductions, tax withholdings, transfers, leaves of absence, & terminations
• Review & process payroll adjustments, retroactive payments, corrections, & final wage payments
• Verify direct deposit, employee information, & tax withholding changes for accuracy
• Audit payroll registers, reconcile payroll data, & investigate discrepancies to ensure accurate payments
• Process stop payments, direct deposit reversals, replacement checks, & other payroll-related transactions
• Coordinate with payroll service providers to resolve garnishments, liens, & related payroll matters

Time & Attendance Management

• Review & audit employee timecards, timesheets, & attendance reports to ensure accuracy & proper approvals
• Identify & resolve timekeeping discrepancies with location management prior to payroll deadlines
• Review ADP import files & reconcile payroll hours against time & attendance records
• Audit, update, & maintain employee paid time off (PTO) balances
• Provide support to field locations regarding timekeeping systems, payroll procedures, & reporting issues

Employee Onboarding & Payroll Support

• Audit new-hire payroll information against onboarding documentation to ensure accuracy & completeness
• Verify employee records, required documentation, & payroll setup prior to processing
• Investigate & resolve employee payroll inquiries, payment discrepancies, & onboarding-related issues
• Collaborate with Human Resources, Benefits, & field operations to address payroll matters
• Provide guidance to company locations regarding payroll & onboarding systems

Compliance & Reporting

• Ensure payroll processing aligns with company policies, collective bargaining agreements, & applicable federal, state, & local wage-and-hour requirements
• Maintain accurate payroll documentation & support compliance with established internal controls
• Prepare & review payroll reports, exception reports, & reconciliations
• Identify opportunities to improve payroll accuracy, reporting, & administrative efficiency
• Maintain strict confidentiality of employee, payroll, & financial information

Qualifications

• Associate degree in Business, Accounting, Finance, or related field preferred; equivalent payroll experience or training considered
• 1–3 years of experience in payroll processing, administration, or a related field
• Experience working with payroll systems, time & attendance platforms, & payroll reporting tools
• Proficiency in Microsoft Excel & Word
• Strong understanding of payroll processes, deductions, adjustments, & employee recordkeeping
• Excellent attention to detail, organizational, & analytical skills
• Strong written & verbal communication skills
• Ability to manage multiple priorities & meet strict payroll deadlines
• Ability to work independently & collaborate effectively across departments
• Ability to maintain confidentiality & handle sensitive employee information

Preferred Qualifications

• Experience processing high-volume, multi-state payroll
• Experience supporting exempt, non-exempt, & union-represented employees
• Familiarity with ADP Enterprise or comparable payroll platforms
• Knowledge of federal, state, & local payroll regulations
• Experience with payroll reconciliations, garnishments, & tax withholding procedures
• Experience supporting payroll operations across multiple locations

Compensation & Benefits

• Competitive salary commensurate with experience
• Medical, Dental & Vision Insurance Coverage
• 401(k) Retirement Plan with Employer Match
• Paid Time Off (PTO) in accordance with company policy
• Six (6) Paid Company Holidays
• Tuition Reimbursement Program, subject to eligibility & plan guidelines
• Additional Voluntary Supplemental Benefits, which may include life insurance, disability coverage, employee assistance programs, & other optional benefits
• Competitive & Comprehensive Benefits Package Designed to Support You & Your Family