Physician Referral Coordinator

Provider Referral Coordinator

US Eye is a physician-led, patient-centric network of eye care practices committed to providing exceptional patient service through premium technology and unrivaled provider expertise. We are one of the nation's leading multi-specialty physician groups, providing patients with care in ophthalmology, optometry, dermatology, and facial surgery. With 50 clinics and five surgery centers, led by 95 providers and over 1,000 team members system-wide, we deliver world-class care to patients throughout Florida, Carolina's, and Virginia.

Job Summary

The Provider Referral Coordinator is responsible for the timely processing of referrals and is a first-line contact in maintaining the relationships with referring providers. The coordinator visits outside referring providers of various specialties, delivering support between the outside referring providers and US Eye clinics.

Essential Job Functions

• Ensures the appropriate status has been added systematically, enabling regular follow-up to scheduled appointments.
• Understands and executes the CoFi process when applicable.
• Appropriately schedules appointments across markets.
• Coordinates receipt of records from referring provider before appointments
• Respond professionally to both written and telecommunications promptly.
• Demonstrates ability to coordinate with others.
• Assist manager with enterprise reporting of referral status.
• Act as a front-line resource for questions.
• Responds timely to inquiries from colleagues outside of the department.
• Visits referring providers to support co-management efforts.

Team Interaction & Self Development

• Fosters a positive and collaborative team environment.
• Assists with optimizing processes.
• Professionally communicate with the team.
• Participates in team training opportunities.

Patient Interaction and Satisfaction

• Responds timely to patient and provider inquiries, concerns, and complaints, escalating to leadership when appropriate.
• Ensures a high level of patient satisfaction through effective communication and problem-solving.
• Serves as a first-level responder to provider complaints.

Quality and Compliance

• Produces work within the quality assurance standard.
• Meets the productivity standard.
• Maintains up-to-date knowledge of protocols and best practices.
• Follow all documented protocols.
• Maintains privacy and confidentiality standards and regulations.

Competencies

• Innovative, results-oriented, and high-energy professional with a track record of success.
• Strong work ethic, hands-on individual who can work with staff to provide the best possible patient experience.
• Demonstrates a high sense of urgency and accuracy and can handle multiple priorities and time demands.
• Excellent interpersonal, communication, and presentation skills.
• Ability to interact and communicate effectively with management, patients, and peers.
• Demonstrated ability to follow oral and written instructions.
• Ability to multi-task, work in a fast-paced environment, and manage time accordingly to meet deadlines and requirements of the organization.

Work Environment

The work characteristics described here represent those an employee will encounter while performing the essential functions of this fast-paced, deadline-oriented, confidential role.

Physical Demands

• Extended Sitting: Prolonged periods of sitting at a desk while on the phone, often for the duration of the shift.
• Computer Use: Constant computer use, including frequent typing, mouse use, and screen navigation.
• Headset Use: Continuously using a headset for listening and speaking may put pressure on the ears and head.
• Visual Focus: A sustained focus on a computer screen requires good eyesight or corrective measures.
• Repetitive Movements: Frequent, repetitive actions such as typing and dialing phone numbers.
• Speech and Hearing: Clear speaking and active listening skills can be tiring, especially for long stretches.
• Limited Physical Movement: Restricted ability to move freely may require stretching during breaks.
• Manual Dexterity: Hand and finger dexterity for effectively typing and handling office equipment.
• Stress Tolerance: Ability to manage physical stress responses associated with high call volumes and possible complicated interactions.
• Lifting 40+ pounds
• Kneeling, stooping, bending

Position Type and Expected Hours of Work

This is a full-time position, located in University Park, FL Days and hours are Monday through Friday, 8:00 A.M. 5:00 P.M., with occasional overtime.

Travel

Travel is required

Required Education and Experience

• High School Diploma or GED
• A valid Florida driver's license
• History of safe driving as indicated by a driving record
• Customer service and sales experience
• Prior medical or front office experience.

Preferred Education and Experience

• Basic Microsoft Word, Excel, and technologically advanced communication systems and devices.
• Previous experience in a call center environment.

Benefits

401(K) Company Match Medical and Dental Insurance Vision Benefits Flexible Spending Accounts Pet Insurance Disability Insurance Life Insurance Continuing Education Paid Time Off

US Eye provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.