Administrative Assistant

Salary: $37,200.00 - $48,300.00 Annually
Location : Spartanburg County, SC
Job Type: FTE - Full-Time
Job Number: 188578
Agency: Department of Health and Human Services
Division: Eligibility, Enrollment, and Member Services (EEMS)
Opening Date: 05/19/2026
Closing Date: 6/2/2026 11:59 PM Eastern
Class Code:: AA75
Position Number:: 60020382
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Grade: GEN06
Opening Date: 05/19/2026
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Failure to provide detailed and complete information may result in your application not being referred.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.


Job Responsibilities
The Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.
This position is located in Eligibility, Enrollment and Member Service (EEMS) Processing Centers , Spartanburg County.
This is an in-office role and not a telecommute or remote position.
Are you the One? We are looking for an Administrative Assistant who, under the direct supervision of the Eligibility Manager for the Spartanburg Processing Center, performs independently the routine and complex administrative duties related to the job. Provides daily management and support for state staff involved in Processing Center operations. Responsibilities include but are not limited to management level inquiries, paperwork flow, scheduling meetings, and management of the daily calendar and travel arrangements. Provides administrative support for staff meetings to include preparation of agendas, taking minutes, follow-up with staff on assignments and constructing spreadsheets or PowerPoint presentations.

• Supports all administrative functions for areas reporting to the Program Manager of the Aiken Processing Center which includes promoting and maintaining an efficient, professional and cooperative work environment. Serves as a Liaison with Human Resources, temporary staffing vendors and other approved agency vendors supporting the staffing needs for Processing Centers.
• Maintains a complex calendar of appointments for the Program Manager. Coordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetings with the Processing Center Managers, Program Managers, etc. Maintains schedules for both training and conference rooms. Coordinates travel arrangements as needed for staff as requested.
• Performs fundamental leadership functions in accordance with Department policies and procedures, best practices and Federal and State rules and regulations, especially with regard to Equal Employment Opportunity Commission (EEOC) standards. Maintains an effective organizational team and motivates diverse staff to accomplish mission critical operations and objectives. Assists Program Managers and Coordinators with promoting workforce engagement.
• Maintains office supplies, equipment and furniture needs including coordination of any necessary requisitions. Prepares shopping carts, 192s and any other requisition forms. Maintains inventory of supplies/forms. Serves as a back up for creating shopping carts and processing 192's for the processing center and counties within the regions. Prepares reports as requested. Maintain files/spreadsheets for EEMS staff.
• Attends meetings and training sessions as required. Makes and keeps schedules, completes tasks timely and reports to work timely. Prepares reports as needed. Performs other duties as required. Available for emergency duty to support shelter staff when needed. Travel may be required.

The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Minimum and Additional Requirements


A high school diploma and five (5) years of professional administrative services experience, OR


A bachelor's degree with one (1) year of professional administrative services experience.


Bachelor's degree must be from a higher education institution recognized by the U.S. Department of Education & Council for Higher Education Accreditation (CHEA).
Additional Requirements:

• Overtime and/or weekend work with Deputy approval.
• Sitting or standing for long periods of time.
• Lifting requirements: 25 lbs.
• Occasional overnight travel.
• Requires holder to drive routinely.
• Valid driver's license.
• In-office role.

Preferred Qualifications

• Basic knowledge of Medicaid eligibility policy and procedure.
• Ability to coordinate diverse administrative functions.
• Ability to plan, organize and communicate professionally and effectively; adhere to all applicable federal, state & local confidentiality rules & regulations.
• Ability to maintain the strictest confidentiality.
• Ability to effectively lead and support a diverse team of employees, especially in periods of transition.
• Ability to function in an ever-changing environment.
• Must exhibit dependability/reliability/time management by reporting to work on time, by meeting work schedules & deadlines and completing job tasks effectively and efficiently.
• Demonstrates positive, cooperative and professional relationships and customer service with staff, co-workers, customers, providers, administrators, the general public, and all stakeholders.
• Requires Emergency Preparedness/shelter duties.
• Ability to use standard office/computer equipment; communicate effectively (oral & written); make/keep schedules & stay organized.
• Must have basic mathematical and grammatical skills; management/leadership skills; interviewing skills; ability/skill to train others; open to cultural/demographic diversity; establish/maintain effective working relations.

Additional Comments


Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.


Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.


Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.


Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.


Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01


The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above.

• Yes
• No

02


Please indicate your expected salary, if offered this position.
03


Do you have a high school diploma/GED or higher?

• Yes
• No

04


Do you have five (5) years of professional administrative services experience?

• Yes
• No

05


Do you have a valid driver's license? If yes, please provide your driver's license number and state of issuance.
06


Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference.

• Yes
• No

07


How did you hear about this career opportunity?
Required Question