Administrative Assistant (Accounting/QuickBooks Experience Required)

A James Global Services

Job Summary: A. James Global Services, Inc. is seeking a detail-oriented Administrative Assistant with strong Accounting/QuickBooks experience to support the Company with accounting cleanup, financial organization, and administrative functions. This role focuses on QuickBooks cleanup, reclassification of expenses, and proper setup of vendors, customers, and projects.

Key Responsibilities:

Administrative Support
Maintain financial files and documentation
Assist with invoice tracking
Support timesheet and project coding
Assist with report preparation
Perform data entry and reconciliation support
Provide general administrative and clerical support
Answer phones and manage email correspondence
Maintain electronic and paper filing systems
Assist with contract and proposal documentation
Schedule meetings and manage calendars
Maintain office supplies and vendor coordination
QuickBooks Cleanup & Organization
Clean up and reorganize QuickBooks data
Reallocate expenses to correct chart of accounts
Reclassify transactions by project and/or class
Assist with correcting historical accounting entries
Review uncategorized transactions and assign proper coding
Maintain consistent account structure
Accounting Support
Prepare journal entries for Finance Manager review
Assist with month-end cleanup and organization
Set up vendors, customers, and projects properly in QuickBooks
Maintain chart of accounts structure as directed
Assist with accounts payable and accounts receivable tracking
Support expense tracking and cost allocation

Requirements

QuickBooks experience (Required)
Experience cleaning up QuickBooks files
Understanding of chart of accounts
Experience with class and project tracking
Experience with journal entries
Strong attention to detail
Strong organizational skills
Microsoft Excel proficiency
Ability to follow accounting direction
Strong communication and interpersonal skills

Preferred Qualifications

QuickBooks Online experience
Government contracting experience (preferred)
Project-based accounting experience

Ideal Candidate

This role is ideal for someone who:

Enjoys cleaning up accounting records
Has strong QuickBooks knowledge
Understands chart of accounts structure
Can follow accounting direction
Is detail-oriented and organized

Apply by submitting your resume. QuickBooks cleanup experience is required.

Apply

Vacancy posted 3 days ago

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