Administrative Associate, Department of Human Development and Family Sciences, School of Health and

Job Posting Title:Administrative Associate, Department of Human Development and Family Sciences, School of Health and Human Sciences-Hiring Department:Department of Human Development and Family Sciences-Position Open To:All Applicants-Weekly Scheduled Hours:40-FLSA Status:Non-Exempt from FLSA-Earliest Start Date:Oct 19, 2026-Position Duration:Expected to Continue-Location:UT MAIN CAMPUS-Job Details:General NotesThe College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world ( department of Human Development and Family Sciences is dedicated to creating and applying knowledge that can improve the lives of individuals, families and communities. Our interdisciplinary research and education span individual development, relationships and societal contexts, exploring diverse aspects of human growth and interaction.The department of Human Development and Family Sciences is seeking a detail-oriented, resourceful, and service-driven Administrative Associate to provide day-to-day administrative support.ResponsibilitiesGeneral Administrative SupportServe as the initial point of contact for the department, providing clear, courteous, and professional communication to students, faculty, and visitors. Oversee daily office functions, including supply ordering and equipment maintenance.Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery.Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities.Business Operations SupportTrack and reconcile departmental expenses while ensuring necessary documentation and approvals. Assist research staff with incentive advance requests and recurring reconciliation processes.Handle purchasing, vendor payments, reimbursements and procurement card transactions in alignment with UT policy. Assist with contracts, collect supporting documentation, and follow up on delayed or undelivered items.Space and Building CoordinatorServe as on-site contact for HDFS faculty, students, staff and visitors in Sarah M. & Charles E. Seay (SEA) building. Serve as HDFS’s emergency contact. Assist with space audits and coordinate with other units in SEA as needed.Allocate and maintain office and lab space according to annual space needs survey. Coordinate renovations and office moves. Conduct physical inventory and annual certification of equipment.Coordinate facilities requests, key and badge access, mail and delivery services, surplus removal, department equipment maintenance.Community EngagementFoster a welcoming environment for all constituents. Uphold professionalism and confidentiality across all communications. Contribute ideas for improving departmental service, processes and office operations.Support department events including logistics, purchasing, catering, payment processing and communications.Perform additional related administrative functions and special projects as assigned to support the evolving needs of the department such as overseeing work-study projects, maintain wiki and website communications for the department.Required QualificationsBachelor’s degree and 2 years of experience in a related field or high school degree/GED and at least 5 years of relevant office experience. Relevant education and experience may be substituted as appropriate.Strong customer service and interpersonal skillsAbility to communicate effectively both verbally and in writingDemonstrated dependability, professionalism and willingness to learn new systemsAbility to manage multiple tasks and meet established deadlinesAbility to follow established procedures and maintain confidentiality when handling sensitive information.Highly collaborative, team-focused mindsetStrong organizational skills with attention to detailStrong computer skill necessary for daily office operationBasic proficiency with Microsoft Office applicationsPreferred QualificationsExperience working in a university, educational, nonprofit office environmentExperience with University of Texas financial and reporting systems such as Define, FRMS, Point Plus, UT Market, Amazon business, eShip GlobalFamiliarity with finance, accounting and budgetingExperience supporting events, front-desk operations or student-facing services.Salary Range$48,000 + depending on experienceWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterityRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.-Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.-Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas