Middle School Youth Program Coordinator

Job Description

Job Description

**This position is eligible for a $1,500 hiring bonus**

Department: Out of School Time

Job Status: Full Time

Reports To: Director of Out-of-School Time Programs

Position Supervises : Youth Development Professionals

Work Schedule: Monday-Friday, approximately 9:45 AM – 6:15 PM with a 30-minute break

POSITION SUMMARY

Are you ready to step into a leadership role while still staying hands-on with youth? As our Middle School Youth Program Coordinator, you’ll supervise and engage directly with students during afterschool and summer hours, helping to create a safe, fun, and supportive environment. You’ll manage daily programming, guide a small team of staff, and collaborate with schools and families to support student growth. This full-time position is ideal for someone who enjoys working with middle schoolers, has strong communication skills, and is ready to take ownership of a site while staying actively involved in day-to-day activities. If you’re dependable, youth-focused, and looking for meaningful work, this opportunity would be great for you.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

Programming

• Provide direct care and supervision of youth during afterschool and summer program hours
• Develop daily and weekly site schedule
• Develop activity schedule, assign Youth Development Professionals to plan activities, and review activity plans and provide feedback as necessary
• Purchase supplies required for activities, track expenses, and stay within given budget
• Educate students on check-in and out process and ensure students check-in and out when in attendance and when leaving
• Educate parents on the use of ProCare as the program’s primary communication tool
• Incorporate the use of evidence-based curriculum to support positive youth development

Direct Student Support

• Work closely with students during the school day and afterschool to improve academics and achieve personal goals
• Support students and implement consequences as identified in the organization’s policies and procedures an any written behavior plans
• Facilitate communication between school-day and afterschool staff to ensure seamless support for students
• Connect students who are facing challenging circumstances with resources to help them be successful
• Assist students during key transitions (e.g., moving to a new grade or school)
• Encourage students to participate in clubs, extra-curricular activities, etc.
• Help students with personal hygiene, handwashing, etc

Family & Community Engagement

• Communicate with parents and guardians about their youth’s successes and challenges
• Help parents and guardians through the enrollment process to ensure accurate completion
• Work with students, families and school staff to encourage enrollment and attendance
• Collaborate with community programs to bring engaging and enriching activities to our out-of-school time program
• Build strong connections with families to understand their needs and connect them with resources to help them thrive
• Plan and lead family engagement events to foster a supportive community
• Work alongside school administration and community partners to plan and/or participate in school wide and community wide events

Collaboration

• Set and achieve goals with agency and school principals
• Collaborate regularly with agency and school leadership to ensure consistent support for students
• Participate in leadership teams and meetings to stay aligned with organizational goals
• Ensure timely and effective communication with all school administration, Community Learning Center & Volunteers of America, Dakotas staff.

Record Keeping

• Maintain site binders with necessary student information
• Ensure accurate student attendance records and communicate any changes in enrollment
• Accurately maintain snack records and other required reporting

Supervisory

• Plan and facilitate weekly site meetings
• Review and approve Youth Development Professionals’ timeclocks
• Complete annual reviews for Youth Development Professionals
• Review weekly staff schedule
• Report any absences to Out-of-School Time Operations Manager
• Monitor staff levels to maintain appropriate staff to child ratio and immediately report any staffing issues to Out-of-School Time Operations Manager

General

• Attend scheduled meetings and required trainings
• Complete all trainings required by organization within identified timeframe
• Complete administrative tasks on time (e.g. timesheet, credit card reporting)
• Report any safety, maintenance or equipment concerns as soon as possible
• Maintain a high level of confidentiality with sensitive information
• Report any instances (or suspected instances) of child abuse and neglect to proper authorities

Responsible for other duties as assigned.

POSITIONS QUALIFICATIONS SKILLS & ABILITIES

Education: A high school diploma or GED is required. Associate’s degree or higher or equivalent combination of education and experience preferred.

Experience: At least two years of experience in school-aged care, education, social services, or a related field with a strong preference for candidates with experience working with middle school age youth.

Skills: Strong ability to build relationships with school administrators, personnel, students, parents, and the public. Excellent verbal and written communication skills. Knowledge of community resources and experience working with underserved populations is a plus.

Licenses: Valid driver's license and reliable transportation.

Other Requirements : All candidates must be at least 18 years old