Quality Certification & Documentation Specialist - Defense Manufacturing

Job Description

Job Description

Quality Certification & Documentation Specialist – Defense Manufacturing (2 Openings)
Level 1 Fasteners (BEK, Inc.) | Huntington, WV | Onsite | Full-Time |

About Us
Since 1959 Level 1 Fasteners has manufactured precision fasteners for the defense industry; and in 1993, the company moved from Compton, California to Huntington, West Virginia. We're ISO 9001 and CMMC certified, and our parts support U.S. military programs. Every shipment we send depends on accurate, complete documentation, and this role is at the center of that.

Job Summary
The Quality Certification & Documentation Specialist manages, verifies, and controls critical quality records, compliance packages, and regulatory documentation across our defense production lifecycle. This role ensures complete data integrity, process alignment, and continuous compliance with all customer and government contract requirements before product ships.

Core Responsibilities

• Quality Certification Packages: Prepare, compile, review, and archive complete traceability packages, including Certificates of Conformance (C of Cs), First Article Inspection (FAI) reports, material test reports, and raw material certifications.
• Data Verification: Review customer purchase orders and technical documentation to verify contract parameters, flow-down clauses, and part specifications against completed manufacturing and inspection records.
• Document Control & Traceability: Maintain configuration management and revision control for SOPs, engineering specifications, and quality records within our ERP and Quality Management System (QMS).
• Government Contract Deliverables: Prepare and process compliant material inspection and receiving documentation (DD250/WAWF receiving reports) and coordinate data packages required by defense regulations.
• Internal & Customer Audits: Organize, index, and retrieve documentation for internal quality audits, customer reviews, and external defense compliance assessments.
• Cross-Department Coordination: Work with Quality, Shipping, and Sales to resolve documentation discrepancies before shipments go out.

Required Qualifications

• U.S. Person Status Required: This position requires access to information, technology, or materials subject to the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). Applicants must be U.S. citizens or lawful permanent residents.
• Background Check: Successful completion of a background check is a condition of employment.
• Experience: 2+ years of document control, quality administration, or certification management experience in a regulated manufacturing environment (aerospace, defense, or medical devices preferred).
• Education: High School Diploma or GED required; and quality-related discipline, or equivalent direct work experience preferred.
• Technical Proficiency: Hands-on experience with ERP/MRP software and QMS modules or document databases. Strong skills with Microsoft Office, especially Word and Excel.
• Attention to Detail: Meticulous proofreading and data-verification skills, with a proven ability to catch errors before documentation is finalized.

Schedule & Benefits

• Monday through Friday 7:00 am to 3:30 pm
• Benefits: health, dental, vision, 401(k), PTO, holidays

Hiring Process
Candidates who move forward after the interview will be asked to complete a typing test and an attention-to-detail assessment on site. Reasonable accommodations are available upon request.

How to Apply
Apply via / Email a resume to View email address on us.fitly.work / Apply at this link: / apply in person at 777 10th Ave West, Huntington, WV 25701

Level 1 Fasteners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.