Administrative Support Specialist

Hanscom Afb, United States | Posted on 07/01/2026 McBride is a certified Minority‑Owned Business Enterprise (MBE), Service‑Disabled Veteran‑Owned Small Business (SDVOSB), and Disadvantaged Business Enterprise (DBE) management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, disaster recovery, and operations. Job Description McBride Consulting has an exciting opportunity for a Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBN). This is a full time position located at Hanscom AFB, MA supporting the Interoperaable Air and Missile Defense Branch (HBNI) of the International Command & Control and Sensors Division (AFLCMC/HBN). This organization manages a full portfolio of Middle Eastern, Pacific and Eastern European programs executing under the Foreign Military Sales/Security Assistance umbrella. Responsibilities: This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring seamless administrative and operational support for leadership and program staff. Duties include, but not limited to: Executive Support & Communication: Keep leadership informed of mission‑related issues and key updates. Monitor progress on various taskings and initiatives, ensuring timely execution. Provide information and background materials for program events. Draft official documents for leadership approval and signature. Disseminate program policies and initiative guidance across the organization. Interface with Foreign Nationals and Foreign Agencies overseas will be required Interface with High Ranking Military/Civilian members of US and foreign nations is required Meeting & Conference Coordination: Schedule, coordinate, and support physical and virtual meetings. Prepare background information and invite required participants. Maintain and file meeting documentation, including attendance logs, minutes, and action items. Manage scheduling and technical requirements for video and online conferencing. Maintain logs and instructions for conferencing equipment setup and execution. Administrative & Office Management: Prepare correspondence, reports, papers, and briefings following applicable policies and templates. Maintain appointment calendars and conference room schedules. Answer telephones, forward messages, and respond to routine inquiries. Support coordination, distribution, and tracking of action items and suspense responses. Provide recommendations on administrative and office management processes. Assist with file management and document updates for the program office. Travel & Logistics Support: Assist with travel planning, arrangements, and execution per the Defense Travel System (DTS) and Defense Travel Administrator’s Manual. Ensure proper coordination of travel documentation and logistics. Forward messages to program team members and provide Government‑approved responses as required. Learn/track the Aircraft and Personnel Automated Clearance System (APACS) for the submission of country clearance data. Organizational Compliance Inspection/MICT software Usage, Data Gathering and Input/Maintenance Unit Manning Document Usage, Data Gathering and Input/Maintenance Requirements Qualifications: Citizenship: Must be a US citizen Minimum Required Qualifications Clearance: Must hold an active Secret clearance Education: Bachelor’s degree with 3 years experience, 1 of which must be in the DoD OR 5 years of directly related experience, 5 of which must be in the DoD Preferred Qualifications Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Microsoft Project, SharePoint, and DoD workflow systems Interpersonal Skills Excellent communication and briefing skills for senior leadership and stakeholders Strong organizational and multitasking abilities in a fast‑paced environment Proactive problem‑solving mindset with attention to detail Additional Information Location: Hanscom AFB Onsite – 5 days a week in office, temporary hybrid may be available for 3 days in office based upon organizational need 401(k) Dental insurance Health insurance Life insurance Paid time off Referral program Our people and culture McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. #J-18808-Ljbffr McBride International