ACCOUNTANT III

Accountant III - 72001690

This position performs professional accounting work which includes activities involved with generating invoices for central office multi-agency SUNCOM service telephone system users. This position assists co-workers and customers with the CSAB (Communication Services and Billing) System to resolve situations. Specific duties include but are not limited to:

Accounts Payable Processing

Interface with SUNCOM vendors to timely resolve disputed billing charges:

Ensure bill file and vendor invoice balance.

Audit, resolve discrepancies, and verify data related to vendor invoices.

Perform analytical review of monthly billing trends to determine reasonableness.

Compare vendor charges to contract rates and identify discrepancies.

Research customer inventory records to validate the timing of vendor charges.

After bills are determined to be accurate, promptly prepare authorization for payment and forward to billing supervisor.

SUNCOM Customer Billing

Generate SUNCOM service invoices to customers. Responsible for adjustments to correct vendor billing errors.

Using an automated billing management system, produce a monthly invoice for SUNCOM customers subscribing to telecommunications services.

Conduct pre- and post-audits of billing accounts to ensure billing amounts are accurate.

Analyze all exception reports produced during the billing process to determine the source of the error.

Ensure that the monthly bill files contain appropriate debits/credits for the monthly recurring and non-recurring charges for services billed by the Division of Telecommunications.

Accurately key and validate Adjustments.

Ensure that all exceptions are resolved prior to generating the final bill file.

Politely and promptly interfaces with user agencies to resolve problems pertaining to agency SUNCOM invoices.

Maintain spreadsheets related to adjustments or credits that may impact billing.

Maintain supporting financial documentation for audit purposes.

Work with customers assisting with questions and problems with the CSAB System and processes. Listen to their requests, needs, and determine the best way to assist.

Provide training support to customers using the CSAB system.

Responds to audit requests as needed.

Performs other duties as required.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Knowledge of accounting principles, practices and procedures.

Knowledge of the methods of data collection, processes and procedures.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with others.

Ability to prepare and maintain a variety of accounting reports.

Ability to understand and apply applicable rules, regulations, policies & procedures relating to an accounting program.

Ability to solve problems and make decisions

Integrity, Communication (Listening, Writing, Verbal, Interpreting) Respect, Excellence Accountability, Teamwork, Flexibility & Empowerment.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Other job-related requirements for this position:

Criminal background investigation including fingerprinting and statewide and national criminal history records check per Section 110.1127 Florida Statutes, Chapter 435 Florida Statutes and the Federal Bureau of Investigation's CJIS Security Policy CJISD-ITS-DOC-08140.

Minimum Qualifications:

Minimum of three years' professional experience in business or related field.

Strong oral and written communication skills.

Proficiency using the Microsoft Office Suite (Word, Excel, and Outlook).

Bachelor's degree in accounting or related field.

Professional experience in business, administration, government/political or related field can substitute for education.

This position requires sedentary work and repetitive motion. Ability to sit for extended periods of time.

Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors' invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires.

Working hours: (A) Daily from 8 to 5 (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."

Special Notes:

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses: View email address on click.appcast.io View email address on click.appcast.io An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at View phone number on click.appcast.io. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: TALLAHASSEE, FL, US, 32399