Administrative Assistant

Conservation Administrative Assistant

This is a 3-month, on-site temporary position (TuesFri, 9am5pm). The Administrative Assistant will support the daily operations of the Conservation department by managing a range of administrative tasks. The ideal candidate is organized, adaptable, and capable of handling multiple responsibilities while contributing to an efficient and productive work environment. Parking pass will be provided free of charge.

Responsibilities:

• Provide administrative and customer service support to Conservation Department
• Assists with calendar management, internal and external communications, and reporting
• Reserve and manage spaces for team meetings and events
• Assist with scheduling meetings and taking detailed notes
• Manage common areas and office equipment, occasionally coordinating with maintenance as needed
• Supporting larger events, conferences, and workshops, including coordination with external vendors and department guests
• Maintain and update department vehicle list, registration, and maintenance.
• Assist with the preparation of invoices
• Receives and distributes department mail and packages daily

Requirements:

• 1-2 years of relevant experience in an administrative role
• 1-2 years of experience using Google Suite & Microsoft Office (Intermediate proficiency)
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Ability to multitask and proactively solve problems

Physical Requirements:

• Intermittent standing and walking with extended periods of sitting in meetings, at desk or working at computer
• Visual and aural acuity, manual dexterity
• Ability to lift up to 30 lbs. and work in a variety of environments

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.

It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities.

ABG Core Values:

• Conservation: We value natural resources and ecosystems, making choices with the long-term sustainability of our planet in mind.
• Excellence: We hold ourselves to high standards and expect commitment from each other to contribute to a positive image and reputation for the Garden.
• Inspiration: We inspire through the creation of an environment that supports imagination and expression of beauty, providing joy, delight, and a deeper appreciation of plants for everyone.
• Integrity: We demonstrate honesty, transparency, accountability, trustworthiness, and ethical behavior, exercising good judgment in our actions and communication.
• Respect: We value the diversity of our coworkers, volunteers, and guests, holding each other in the highest regard.