Administrative Support Specialist

Company Overview

Livestock Nutrition Center specializes in blending customized rations, supplements and premixes to meet the specific nutritional needs of Livestock Producer's operations. We understand that management, performance objectives and feeding practices can be vastly different between operations, and that these differences dictate specific nutritional or formulation requirements. Our experienced sales staff and nutritionist will work with the Producer to design a feeding program that is specific to their operation.
Mission Statement

Our Mission is to add value to the suppliers and end users in the feed ingredient supply chain through distribution, processing and service.
Guiding Principle

Our focus is to provide customized feeding programs, nutritional products, and expert service to livestock producers that promote their long-term success and profitability.

Position Summary

This position will be an integral part of the corporate team and is required to be onsite 5 days a week. This individual will be responsible for supporting administrative functions that ensure accurate, efficient, and smooth operations while also serving as a contributor to the Accounts Payable function.


Administrative Support Responsibilities

• Closely interact with all levels of staff to complete assignments
• Be confident in interactions and possess a positive, professional demeanor and work ethic
• Oversee all administrative duties including answering phones, responding to emails, distributing mail, etc.
• Maintain and track office and supply inventories, ensuring adequate stock levels are kept. Maintain office refreshments, including purchasing, stocking, and transporting beverages, snacks, and breakroom items
• Monitor and perform routine cleaning in shared spaces
• Complete leadership team expense reports and make travel arrangements as needed
• Coordinate and schedule low volume of meetings for the leadership team including off-site meetings at multiple locations
• Make trips to post office or delivery services to support office needs
• Maintain office security and access by opening/closing the office each day
• Oversee facility needs for maintenance and repairs by coordinating with the landlord
• Build a positive environment for staff by planning events/office activities, developing team building ideas, creating an inviting office atmosphere, and motivating team members to participate
• Assist the Accounts Payable department 50-60 percent of the time as administrative duties allow
• Other duties as assigned

Accounts Payable Responsibilities

• Process vendor invoices accurately and timely
• Review invoices and/or submit requests to appropriate parties for proper coding, approvals, and supporting documentation.
• Assist with supplier maintenance and payment processing
• Research and resolve discrepancies, supplier inquiries, and payment issues
• Monitor AP workflows to ensure timely processing
• Support accounting projects and other accounting related tasks as assigned

Qualifications and Skills

• High School diploma or equivalent
• Minimum of 2 years of experience in an office environment
• Proficient in Microsoft Office Suite
• Perform administrative tasks with a sense of urgency and excellent follow through
• Strong time management skills and the ability to organize/coordinate multiple projects at once
• Effective written and verbal communication skills
• High level of accountability and self-motivation
• Exercise discretion and maintain confidentiality
• Self-starting, quick learner who is resourceful and takes initiative
• Adapt to changing/evolving environment with a team-oriented focus

Benefits and Perks

• All full-time employees are eligible for a comprehensive benefits package.