Administrative Specialist

ADMINISTRATIVE SPECIALIST - Gastrointestinal Associates, LLC is seeking an Administrative Specialist to support our private medical practice. This is a hands-on role with responsibility across payroll, employee benefits, accounting, human resources administration, and general practice operations. The position works closely to support practice leadership while independently managing a variety of recurring responsibilities and deadlines. Key Responsibilities Process semi-monthly payroll using Paychex Flex, including timekeeping review, payroll changes, deductions, and related reporting. Coordinate employee onboarding, benefits enrollment, personnel records, leave administration, and offboarding. Administer employee benefit processes including health, dental, vision, HSA, COBRA, and 401(k) coordination. Manage accounts payable, prepare payments, maintain vendor records, and perform routine accounting functions using QuickBooks Online. Complete bank reconciliations and routine banking tasks. Prepare month-end information and supporting documentation for the practice's CPA. Maintain confidential employee and financial records. Coordinate physician on-call reporting and related hospital invoicing. Assist with compliance-related administrative responsibilities and required employee documentation. Communicate with employees, physicians, vendors, benefit providers, accountants, and other outside partners. Provide operational and administrative support to practice leadership as needed. Qualifications Bachelor's degree preferred, or an equivalent combination of education and relevant professional experience. Experience in business operations, payroll, accounting, human resources, office administration, or a combination of these areas. Strong organizational skills and attention to detail. Ability to manage multiple responsibilities and recurring deadlines with limited supervision. Experience handling confidential employee, payroll, and financial information. Strong written and verbal communication skills. Comfortable working with multiple systems and learning established processes. Working knowledge of Microsoft Office. Preferred Experience Paychex Flex Employee benefits or HR administration Employee Navigator or similar benefits platform Medical practice or healthcare operations What We're Looking For We are looking for someone who enjoys being a reliable resource within a smaller organization and taking ownership of the processes entrusted to them. This person should be comfortable moving between payroll, employee questions, accounting tasks, vendor issues, and day-to-day operational needs while knowing when something requires additional review or escalation. A strong administrative or operational foundation, good judgment, attention to detail, and the ability to learn established processes are equally important. #J-18808-Ljbffr Gastrointestinal Associates