Administrative Support Specialist

A growing corporate office is seeking a dependable and energetic Office Coordinator to support daily operations and help maintain an organized, welcoming, and efficient workplace environment. This position is fully onsite Monday through Friday and plays a key role in supporting both employees and leadership teams.

We are looking for someone who is highly organized, adaptable, and enjoys wearing multiple hats. The ideal candidate is professional, approachable, and able to confidently interact with employees at all levels of the organization.

Primary Responsibilities

• Provide day-to-day administrative support for the corporate office and leadership team
• Serve as a central point of contact by answering phones, managing emails, handling mail distribution, and assisting visitors
• Coordinate calendars, meetings, appointments, and travel arrangements for management staff across multiple office locations
• Prepare and process expense reports and assist with general office documentation
• Monitor office supply inventory and place orders to ensure smooth daily operations
• Support accounting and administrative functions with light clerical and financial tasks
• Assist with shipping, mailing, and deliveries, including occasional trips to postal or courier locations
• Open and close the office while maintaining office security and building access procedures
• Coordinate facility maintenance requests and communicate with landlords or service vendors regarding repairs and office needs
• Help create a positive company culture by organizing employee events, team activities, and office engagement initiatives
• Partner with accounting and leadership teams on special projects and additional administrative needs as assigned

Qualifications

• High School diploma
• At least 2 years of experience in an administrative, office support, or coordinator role
• Strong working knowledge of Microsoft Office programs
• Excellent organizational and multitasking abilities with strong attention to detail
• Effective written and verbal communication skills
• Ability to work independently while managing multiple priorities and deadlines
• Professional, dependable, and able to handle confidential information appropriately
• Positive attitude with a strong sense of initiative and accountability
• Comfortable working in a fast-paced and evolving team environment

Why This Opportunity?

This is an excellent opportunity for someone who enjoys being involved in many aspects of office operations and takes pride in supporting a productive and positive workplace. You'll work closely with leadership and become a valuable part of a collaborative corporate team.

About Us

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.