Contracts Manager

Contracts Manager

The Contracts Manager is a shared-service role responsible for leading API Inc.'s contract compliance, customer onboarding, vendor terms management, licensing, and company-wide commercial risk controls. This role centralizes and professionalizes currently distributed tasks across operations, project management, sales, purchasing, and accounting. The Contracts Manager leads contract redlines and negotiations, standardizes payment terms upstream and downstream, manages vendor and customer contractual frameworks, and develops repeatable playbooks and processes to drive consistent compliance and improved cash flow. The role requires foundational knowledge in business law, contracting principles, or commercial negotiations.

Primary Duties (Highest Priority)

• Lead and own contract redlining and negotiation during the proposal phase.
• Serve as primary negotiator with clients; pull in operations staff for scope/practical discussions.
• Establish consistent payment terms with customers to improve cash flow.
• Manage all vendor terms and conditions, including negotiation to push limits on extended vendor payment terms.
• Maintain and standardize purchase order language across all APi Inc. entities.
• Oversee all upstream and downstream payment term structures to ensure consistency and risk alignment.
• Lead customer onboarding, including credit applications, credit checks, and contract-first review.

Secondary Duties

• Manage all rental agreements, subcontractor contracts, and standard PO templates for service contracts.
• Oversee business licensing requirements for all states and counties.
• Manage contractor licensing requirements for each line of business.
• Act as owner for OCIP/CCIP programs including documentation, tracking, and renewals.
• Oversee Certificates of Insurance (issuance, updates, compliance tracking).
• Support lease negotiation and management in partnership with the Asset Manager and Api Group leadership.
• Maintain and improve document management systems for all contractual and compliance documentation.
• Develop, implement, and maintain playbooks and standardized processes for all above responsibilities.
• Provide compliance training and guidance to project managers, sales, and purchasing teams.

Additional Responsibilities

• Collaborate with Safety/Risk, Legal (as needed), Operations, Accounting, and Procurement to ensure alignment.
• Support SOX-related compliance expectations where applicable.

Perform other tasks needed to support API Inc.'s risk, compliance, and commercial strategy

Required Skills and Abilities

• Prior experience reviewing and negotiating commercial contracts.
• Understanding contract terms, risk allocation, indemnity, insurance requirements, payment terms, and vendor/customer obligations.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Proficiency with MS Office; experience with document management systems preferred.
• Strong negotiation and communication skills.
• Ability to explain contract risk in clear, practical business language.
• Process development and documentation skills.
• Ability to work cross-functionally in a shared-service model.

Qualifications and Experience

• Bachelor's degree in Business Administration, Business Law, Pre-Law, Supply chain, Contract management, or related field with 5 year minimum professional experience
• Equivalent professional experience in contract negotiation or compliance with 5-10 year minimum professional experience

This position is not eligible for sponsorship

Benefits:

Medical, Vision & Dental insurance, 401(k) with company match, Profit Sharing, Employee Stock Purchase Plan (NYSE:APG), PTO, FSA/HSA, Training & Development - and more

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

APi Inc. is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.