Administrative Assistant

Overview
A growing organization in the construction and building materials industry is seeking a detail-oriented Administrative Assistant to support daily office operations. This full-time, onsite position offers the opportunity to work in a collaborative environment where customer service, organization, and teamwork are highly valued. Full time schedule, Monday-Friday, 8-5pm.


The ideal candidate will enjoy a variety of responsibilities, including administrative support, customer service, order processing, and office coordination.



Responsibilities

• Serve as the first point of contact for customers, vendors, and visitors.
• Answer and direct incoming phone calls, emails, and inquiries.
• Maintain organized electronic and physical filing systems.
• Prepare correspondence, reports, quotes, and other business documents.
• Accurately enter customer orders and maintain records.
• Respond to customer inquiries regarding products, pricing, availability, deliveries, and order status.
• Coordinate pickup, delivery, appointment, and meeting schedules.
• Work closely with operations and warehouse teams to ensure timely order fulfillment.
• Assist with invoicing, payment processing, and basic accounts receivable/payable tasks.
• Monitor office supply inventory and support day-to-day office operations.
• Resolve customer concerns and escalate issues as needed.
• Perform additional administrative duties and special projects as assigned.

Qualifications

Required

• High school diploma or GED.
• Minimum of 1 year of experience in an administrative, customer service, receptionist, or office support role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.

Preferred

• Experience within construction, manufacturing, distribution, building materials, or a related industry.
• Familiarity with inventory management, order entry, or accounting software.
• Experience supporting customer accounts, sales teams, or operations.
• Bilingual skills are a plus.

Compensation & Benefits

• Hourly pay of $16.00-$18.00, based on experience.
• Full-time, stable employment.
• Consistent weekday schedule.
• Supportive and team-oriented work environment.
• Opportunities for professional development and career growth.
• Additional compensation consideration for relevant experience and bilingual abilities.

Additional Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to move throughout office and warehouse environments as needed.
• Dependable attendanc e and commitment to excellent customer service.