Leasing Assistant

Providing administrative support to the Leasing team and executive leasing leadership. Preparing, organizing, and maintaining leasing files, reports, and documentation. Creating daily, weekly, and monthly leasing reports to support business decisions. Coordinating meetings, calendars, property tours, and cross-functional collaboration. Responding to phone calls, emails, and general inquiries with professionalism and exceptional customer service. Assisting with preparation and processing lease agreements, renewals, and related documentation. Ensuring leasing documents are complete, accurate, and properly maintained. Managing large collaborative documents used across multiple departments. Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email. Maintaining accurate tenant information within property management software. Assisting with marketing materials, leasing books, presentations, and promotional flyers. Helping maintain an organized office environment while supporting day-to-day operations. Handling confidential tenant and company information with discretion and professionalism. Requirements High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 1-3 years of administrative, leasing, customer service, or office experience preferred. Strong organizational and time management skills with the ability to prioritize multiple projects. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Experience with Yardi, SharePoint, Placer, Adobe Acrobat, Concur, or similar software is a plus. Strong attention to detail and problem-solving skills. Ability to work independently while collaborating effectively with a team. Professional, dependable, and customer-focused. Core Competencies Demonstrates strong organizational and time management skills while providing administrative support to leasing teams. Proficient in managing leasing documentation, customer service, and collaboration across departments. Highest-signal resume keywords Administrative Support Leasing Documentation Management Microsoft Office Suite Proficiency Customer Service Excellence Attention to Detail ATS Optimization Keywords Hard Skills Leasing Documentation Report Preparation Data Organization Office Management Problem-Solving Soft Skills Organizational Skills Time Management Written Communication Verbal Communication Team Collaboration Industry Keywords Leasing Property Management Customer Service Confidentiality Office Operations Tools & Technologies Microsoft Teams Yardi SharePoint Adobe Acrobat Concur #J-18808-Ljbffr