Admin - Executive Assistant

Executive Administrative AssistantWe are seeking a highly skilled and experienced Executive Administrative Assistant to support our leadership team in a fast-paced, dynamic environment. This role requires a polished professional who thrives under pressure, can seamlessly shift priorities, and anticipates needs before they arise.The ideal candidate is proactive, detail-oriented, and operates with a high level of discretion and professionalism. You must be comfortable managing multiple priorities, navigating changing demands, and acting as a trusted partner to leadership. If you are someone who takes initiative, communicates effectively, and brings structure and efficiency to complex environments, we want to hear from you.Executive Support and Core Administrative ResponsibilitiesAnswer and direct phone calls, emails, and general inquiriesGreet visitors and maintain a professional front office environmentManage Executive calendars, schedule meetings, and coordinate appointmentsAssist with meeting setup (agendas, materials, notes, follow-ups)Prepare and distribute correspondence, memos, and reportsMaintain organized filing systems (electronic and physical)Strategic Operations & CoordinationOrder and manage office supplies and inventoryCoordinate office maintenance, vendors, and service requestsSupport company events, training, and team activitiesCoordinate detailed travel arrangementsTrack key projects, deadlines, and deliverables to ensure executionAssist Executives by gathering data, conducting research, and summarizing findingsData Entry & ReportingAssist with certified payroll reporting and compliance trackingReview fuel reports and notate any discrepanciesTrack and compile reports (KPIs, project tracking, or metrics)Assist with document control and record retentionUpdate databases, spreadsheets, and company logsHR & Compliance SupportAssist with tracking the recruiting systemAssist with onboarding (new hire paperwork, orientation scheduling)Assist with Annual employee file audits and archivesProject & Department SupportPrepare documentation for licensing and application processesCOI – Insurance processingTracking & maintain business licensing renewalsAssist with project documentation and contract trackingGeneral ExpectationsMaintain confidentiality of sensitive informationDemonstrate strong organizational and time-management skillsHandle multiple priorities in a fast-paced environmentProvide excellent customer service internally and externallyThis is a Full-Time, in office position$30.00 an hourPTO401(k)MedicalVision insuranceDental insuranceHelix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.