TVC - Staff Services Officer (Staff Services Officer I)

Job Description

Please Note: All resumes must contain employment history, education, licenses, skills, and other qualifications applicable to the position.

To learn more about TVC Employee Benefits, please click on this link .

Submitted Through Work in Texas:

Work in Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile: CAPPS Recruit

General Description: The Staff Services Officer I (SSO) acts as the liaison between Finance and the agency. The SSO will provide support across the Finance department including accounting, budgeting, purchasing, payroll, travel, and records management. TVC is a mid-size agency looking for someone who has the work ethic and drive to be part of our successful team. In addition to listed duties, this position will have the opportunity to learn more advanced finance tasks to support the department overall to promote a career growth path. Our philosophy is to have employees interact with as many areas as possible to prepare them for future roles. TVC utilizes the Centralized Accounting and Payroll/Personnel System (CAPPS) for financial and payroll transactions so it will be necessary to learn complex systems quickly. The ideal candidate will have strong interpersonal skills, a proven ability to learn and research issues independently, have good problem-solving skills and demonstrate strong analytical and system skills. The chosen applicant will be able to build their skills and apply them at more advanced levels to support the finance group. This is a great opportunity for the right individual.


To promote a strong environment, TVC maintains a telework policy. Telework is decided by the division and contingent on performance. Telework is not a contract of employment and if granted may be terminated at any time and for any reason without notice.

Essential Duties and Responsibilities:


• Completes personnel action forms and gathers information to document personnel actions, including disciplinary actions, merits and promotions, and terminations within the department.

• Assists with identifying vacancies, creating job postings, and conducting onboarding functions within the district.

• Performs Time Administrative functions.

• Arranges and coordinates meetings and events.

• Transcribes meetings and interviews, documenting the information.

• Process physical mail received.

• Date stamps all invoices, enter in the AP log and scan invoices to invoice folder. Date-stamp all checks received and enter in the

• Checks Received log and secure in the safe.

• Distribute other mail to Finance staff as needed.

• Prepare purchase requisitions for Finance supplies, equipment and service.

• Receive purchased items in CAPPS.

• Mail warrants to vendors.

• Upload AP vouchers and scan copy of warrants to voucher files for audits.

• Monitor supply of copy paper, envelopes and other supplies and order as needed - maintain supply room.

• Take deposits to treasury.

• Pick up warrants from state mail operations.

• Record retention officer for Finance.

• Other duties as assigned

Military Crosswalk information:






Qualifications:

Minimum Education: Graduation from an accredited high school or high school equivalency diploma. College Transcripts are required and must be provided before an interview can be extended, it is preferred they be attached to the application.

Minimum Experience: (One) 1 year of experience in office management, business administration or budget preparation work.

Additional Requirements :


A valid Texas Driver's License must be provided within 90 days of hire.

Preferred Experience and Qualification:


• Graduation from a 4-year college or university degree or higher with a major in Business Administration, Public Administration, Finance, Accounting or a related field


• Experience in processing financial transactions in CAPPS/ USAS

Knowledge, Skills and Abilities:


• Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.

• Skill in coordinating activities, in the use of a computer and applicable software, in writing and editing technical reports, and in critical thinking.

• Ability to study and evaluate programs and propose recommendations; to communicate effectively; and build, establish, and maintain effective working relationships

• Ability to use sound judgment and make decisions.

• Ability to communicate effectively both verbally and in writing.

• Ability to work efficiently and independently in a dependable and organized manner to meet various deadlines.

• Ability to quickly learn multiple system requirements and troubleshoot solutions to issues

Ability to work cooperatively with others in a team environment.


Environmental & Physical Conditions:

Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping, and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

Notes to Applicants:

To receive Military Employment preference, a copy of the DD Form 214 (member #1 not accepted), NA Form 13038, VA Summary Benefits Letter, or a DD form 1300 must be provided before an interview can be extended.

College transcripts, licenses, certifications, etc. must be provided before an interview can be extended. If this information is not provided prior to the interview, your application may be rejected because it is incomplete. Attaching documents to the application is preferred.

If you require any reasonable accommodation for the interview process, please inform the hiring representative who calls to schedule your interview.

This position has been designated as a security sensitive position. A criminal background investigation will be conducted on the final candidate for this position.

DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS. APPLICANTS SCHEDULED FOR INTERVIEWS WILL BE CONTACTED.

Veterans Information: The Texas Veterans Commission is committed to hiring Veterans and is proud to employ the highest percentage of Veterans among all state agencies. A dditional info may apply via the job posting.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:

The Texas Veterans Commission does not discriminate on the basis of person's color, race, national origin, gender, gender identity/gender expression, sexual orientation, marital status, disability religion, or age in employment or the provision of services.