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Personal Assistant

Staffing Solution Group

Personal Assistant

Austin, Texas, United States Or refer someone Job Openings Personal Assistant

About the Job Personal Assistant

Job Brief: We are looking for a versatile and organized Personal Assistant to perform support and administrative duties. This role requires you to schedule meetings, take notes, handle correspondence for management, among other tasks. Responsibilities:

  • Report to senior management and perform administrative and secretarial work.
  • Input data into the system and maintain a database.
  • Coordinating with internal departments, answering calls, and ensuring convenient travel arrangements are in accordance with company policies.
  • Typing, editing reports, and preparing presentations.
  • Managing internal and external communications on behalf of senior management.
  • Arranging appointments, managing calendar, and sending reminders.
  • Maintaining facilities for scheduled events and preparing refreshments if necessary.
  • Scan, make copies, and fax papers as well as take notes when required.
  • Contacting vendors for office supplies.
  • Schedule meetings and manage calendars.
  • Answer phone calls and emails and take messages.
  • Take accurate and comprehensive notes at meetings.
  • Help with daily time management.
  • Run errands as requested.
  • Plan travel, including flights, accommodation and ground transportation.
  • Coordinate events and speaking engagements.
  • Draft correspondence such as emails and letters.
  • Ordering office supplies and replacements, as well as managing mail and courier services.

Qualifications:

  • High School Diploma
  • 2+ years experience of administrative or secretarial work
  • 1+ years of PA experience would be a plus
  • Strong experience in creating documents utilizing business applications such as Excel, Word, and Powerpoint
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
  • Proficient note-taking, typing, recordkeeping, and organizing skills
  • Excellent communication skills
  • Strong interpersonal skills
  • Able to correspond professionally
  • Proactive approach to problem-solving
  • Strong time-management skills

Or refer someone

Vacancy posted 2 days ago
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