Events Coordinator

Job Title: Events Coordinator Location: Kill Devil Hills, NC (On-Site) Department: Marketing Status: Full-time, hourly About the Role Kitty Hawk Kites is looking for an organized, high-energy Events Coordinator to join our Marketing Team. In this role, you will be the mastermind behind the Outer Banks’ most iconic events—from the famous OBX Kite Festivals to the KHK Summer Festivities. You won’t just be planning; you’ll be executing experiences that teach the world to fly. You will work directly with the Marketing Director to ensure every event, sponsorship, and piece of marketing material is in the right place at the right time. Key Responsibilities Event Planning & Execution Orchestrate the Fun : serve as the primary point person for the execution of all KHK events (Kite Festivals, Hang Gliding Spectacular, Brewtag, Kids Day, Sunset Celebrations, Sip & Shop, Game Night, etc.). This includes site layout, vendor coordination, set-up, and tear-down. Project Management : Utilize Monday.com to maintain timelines, task lists, and run‑of‑show schedules for the entire marketing team. On‑Site Activation : Represent Kitty Hawk Kites at third‑party community events, managing our booth, engaging with the public, and supporting local partners. Also support retail sales when needed and learn our products. Marketing Distribution & Logistics Manage the Paper Trail : Oversee the inventory and distribution of all physical marketing assets (Adventure Guides, Rack Cards, Flyers, and Coupons). Vendor Management : Manage our outsourced distribution partners to ensure all local racks and hubs are fully stocked with current materials. Accountability : Conduct spot‑checks to ensure distribution partners are executing according to contract. Community & Partnerships Sponsorship Management : Maintain relationships with event sponsors, ensuring all deliverables (logos on banners, shout‑outs, booth spaces) are met. Donations : Manage the incoming donation request process for the company, handling fulfillment and tracking of charitable giving. Reporting & Finance The Scoreboard : Create detailed post‑event summaries, tracking attendance, weather, operational wins/challenges, and ROI. Budget Tracking : Record and code all event‑related expenses to ensure we stay on budget. Qualifications Experience : 1‑2 years of experience in event planning, marketing, or project management is preferred. Tech Savvy : Proficiency in Microsoft Office is required. Experience with Monday.com or similar project management tools is a massive plus. Physical Stamina : Must be able to lift 30+ lbs, stand for extended periods, and work outdoors in the elements (sun, wind, and sand). Schedule Flexibility : Must be willing and able to work weekends, holidays, and evenings when necessary. Driver’s License : Valid driver’s license required for travel between event sites and store locations, and ability to pass a background check. Why You’ll Love It Here Adventure Perks : Free recreation activities (Hang Gliding, Aero Trek, Dolphin Tours, and more) for you to experience what we sell. Store Discounts : Great discounts on merchandise at Kitty Hawk Kites, Kitty Hawk Surf Co., and Life is Good. Culture : Work with a passionate team that has been teaching the world to fly for over 50 years. How to Apply Please send your resume and a brief cover letter telling us about your favorite event you’ve ever planned (or attended). Kitty Hawk Kites, Inc is an Equal Opportunity Employer. #J-18808-Ljbffr