Operations Estimating Coordinator

Job Description

Job Description

• Conduct site walkthroughs and assess the scope of work for new contracts

• Calculate labor, materials, equipment, and overhead to build accurate bids

• Submit competitive, timely bids in line with client RFPs and specifications

• Proposal Writing
  
  
• Draft polished, client-ready proposals and scope-of-work documents

• Customize proposals to each client's site, needs, and expectations

• Follow up with prospects and support the closing process

• Maintain a library of templates, past proposals, and service descriptions

• Help coordinate crew scheduling, dispatch, and field communications

• Track work orders, service logs, and client correspondence

• Support inventory management and supply restocking

• 2–4 years of experience in commercial cleaning, construction, or facilities management

• Proven experience writing bids, estimates, or client proposals

• Strong written communication — professional, accurate, and client-ready

• Highly organized with the ability to juggle multiple deadlines

• Proficient in Microsoft Word, Excel, and/or Google Workspace

• Valid driver's license and ability to travel locally for site visits

• Bilingual English/Spanish a plus