Maintenance Division Administrative Support

Job Title: Maintenance Division Administrative Support Company: Heritage and Company, Inc. Location: Holly, MI Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management. Key Responsibilities White Glove Approach: Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management Assisting with time tracking and job costing functions. Granum (Previously LMN) Invoicing of Maintenance Division jobs. Estimated vs Actual Daily Tracking on progress of jobs worked on that day. Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations. Maintain accurate and up-to-date records of maintenance activities and personnel Coordinate communication between field crews, clients, and management. Support the preparation of reports and presentations as needed Why Work With Us Competitive compensation and benefits A supportive team environment valuing communication and collaboration Opportunities for professional growth within a reputable company Requirements Previous experience in administrative support, preferably in landscaping or maintenance industry Strong organizational and multitasking abilities Previous experience in Granum (Previously LMN) preferred but not required Proficient with MS Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Detail-oriented with the ability to maintain accurate records Ability to work independently and as part of a team Positive attitude and reliability Benefits Training and professional development Supportive team environment Competitive pay and benefits Paid Holidays Benefits: Access into Group Health Care Coverage Employee Paid for Employee and dependents. 72 Hours Accrued Sick/Personal Time Paid Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day Eligible for Company Profit Sharing #J-18808-Ljbffr Heritage and Company, Inc.-MBE