Accounting Specialist - Receiving/Purchasing/Payables

Description

Performs activities necessary to prepare invoices and other business expenses that are paid through the document management system. Process, place and completes purchase orders that meet the organizations policies and guidelines. Process and document receipt of incoming packages at assigned location. Ability to train other employees on how to follow documented accounting procedures. Responsible for periodic and cyclical physical inventory activities related to inventory and fixed assets. Responsible for preparing special reports for management as well as other assigned administrative duties.

BENEFITS

• Wellness reimbursement.
• Continuing education and tuition reimbursement.
• Employer-funded retirement plan.
• Two medical plan options: PPO and High Deductible Health Plan (HDHP) with employer HSA contribution.
• Flexible work solutions based on position and department.
• Up to four weeks of PTO accrual beginning in year one.
• Paid holidays.
• Paid volunteer time.
• Paid preferred holiday.

DUTIES AND RESPONSIBILITIES:

• Maintains a continuous supply of office and medical "stock".
• Maintains storeroom hours and fills approved departmental requests for inventory.
• Receives and delivers/stocks all incoming packages.
• Process, place and complete orders for non-stock office, medical, printing and other supplies as assigned.
• Process storeroom transfers as assigned.
• Prepares, processes, and reconciles accounts receivable clinical and P.O. Box receipts as assigned.
• Performs physical inventory of storeroom items and fixed assets.
• Investigate discrepancies by effectively communicating with vendors and others outside the organization.
• Contact vendors and assist with electronic delivery of vendor bills.
• Issue, process and place purchase orders that meet policies and guidelines.
• Responsible for handling and properly documenting the receipt of vaccines using temperature sensitive storage.
• Follow-up on undelivered orders and provide problem resolution and troubleshooting to internal customers.
• Verify and prepare assigned vendor invoices for entry into the ERP system.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Requirements

EDUCATION AND/OR EXPERIENCE:

• Associate's degree or equivalent in accounting plus minimum three years accounting/bookkeeping experience in a general office environment.
• Advanced knowledge of personal computing systems and a basic to advanced knowledge of accounting software packages including Excel or other spreadsheet programs also required.

OTHER SKILLS AND ABILITIES:

• Ability to operate automated standard office equipment such as multi-line phone system, calculator, copier, fax machine, shredder, etc.
• Ability to effectively communicate with others verbally and in writing.
• Ability to meet assigned deadlines.
• Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
• Ability to accept and apply feedback.
• Regular and predictable attendance is expected.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Able to perform duties independently, with a minimal need for direct supervision.