Midwifery Fellowship Program Administrator

Midwifery Fellowship Program Administrator ObGyn-Bixby-ZSFG Full Time 87669BR Job Summary ***Please note: This is limited appointment with 18 months duration. The Midwifery Fellowship Program Administrator is responsible for the comprehensive coordination and administration of the Black Midwifery Fellowship (BMF) and its associated training programs across multiple clinical and community sites, including the UCSF Women’s Options Clinic, ZSFG Women’s Options Clinic, ZSFGH Black Centering, ZSFG Birth Center, and ZSFG Obstetrics, Midwifery & Gynecology Clinics. This position applies specialized knowledge in program management, curriculum coordination, community engagement, and regulatory compliance to support a diverse cohort of trainees, including doulas, aspiring midwives, midwifery students, midwifery fellows, and faculty midwives. The Administrator manages all aspects of fellow recruitment, onboarding, credentialing, and access provisioning, such as UCSF and ZSFG appointments, badges, and EPIC access. They coordinate complex clinical and educational schedules and track fellow progress in alignment with training goals, milestones, and future accreditation requirements. The role also involves organizing mentorship community, educational activities, including travel, workshops, conferences, and works-in-progress presentations, as well as overseeing stipend payments and ensuring compliance with required training. The Administrator also conducts accounts payable, accounts receivable, and purchasing functions for the fellowship such as setting up purchase orders, reviewing invoices, processing expense reports. They coordinate with the division finance team to manage spending and to ensure all activities comply with UCSF and funder policies. In addition to fellowship coordination, the Administrator partners closely with volunteer offices and education programs to coordinate rotations, orientations, and educational experiences for aspiring midwives and midwifery students, facilitating their engagement in Black Centering and abortion clinical training alongside the midwifery fellows. They manage the scheduling, produce orientation materials, and serve as the primary contact for learners during their rotations. The Administrator also supports program evaluation and continuous quality improvement by collecting and analyzing qualitative and quantitative data, managing IRB submissions, contributing to grant proposals and reports, and assisting with manuscript preparation and scholarly dissemination. This role serves as the main point of contact and coordinator for visitors, observers, volunteer aspiring midwives, and research assistants affiliated with the BMF program. This includes ensuring compliance with policies and regulations at UCSF and the San Francisco Department of Public Health and providing consultation to faculty and administration regarding the management of these groups. The role requires frequent collaboration with program leadership, site directors, faculty, partner institutions, and funding sources to maintain transparent communication and strong partnerships. Exceptional organizational, communication, and problem-solving skills are essential, as is the ability to work independently and collaboratively within diverse academic, clinical, and community environments. The final salary and offer components are subject to additional approvals based on UC policy. Salary and Benefits Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. Certain terms and conditions of employment for this position, including the rate of pay, benefits, etc., are currently subject to negotiation with the appropriate union. The salary range for this position is $83,700 - $125,600 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: Department Description Obstetrics, Gynecology, & Reproductive Sciences: The Department of Obstetrics, Gynecology, & Reproductive Sciences (ObGyn & RS) is a major academic department in the School of Medicine committed to providing quality health care services, educating health care providers and investigators, and conducting research to advance knowledge in our field. The Department is nationally recognized for research and training in women's health care specialties. This position is based at the Department's San Francisco General Hospital (SFGH) Division, a large teaching, research, and clinical site. The SFGH Division of Ob-Gyn & RS is home to ~40 faculty, 8 non-faculty academics, and 110 staff; fellows, residents, and other trainees; and the Bixby Center for Global Reproductive Health. The SFGH division has an annual budget of over $70M. Our mission in the SFGH Division of Ob-Gyn & RS is to promote justice, quality, and equity in women's health care. We seek to eliminate barriers to good health for women in San Francisco and around the world. We are committed to building and supporting a diverse and inclusive workplace and strive to understand and address the impact of structural inequities on sexual and reproductive health. Required Qualifications Bachelor's degree in related area and / or equivalent experience / training 3+ years minimum experience required Thorough knowledge of or ability to quickly come up to speed on relevant policies and regulatory requirements; solid knowledge of health professions education program requirements; and thorough knowledge of the health professions education industry. Thorough knowledge of administrative analysis and operations research; demonstrated ability to develop and implement processes and systems; and thorough knowledge of the administrative and operational implications in a program. Demonstrated experience and documented excellence in oral and written communications skills, including active listening and critical thinking. Strong interpersonal skills; actively cooperates and supports the work of others; ability to work productively with anyone regardless of background; empathetic and aware of impact on others; and strong problem-solving skills to assist learners and resolve issues. Excellent organizational skills, analytical ability, and demonstrated attention to detail; ability to complete work and meet established deadlines in an accurate and timely manner; and ability to manage short and competing deadlines. Highly proficient in MS Office applications including Word, Excel, and Outlook. Preferred Qualifications Master's degree in related area 5+ years experience Experience with fellowship or training programs in a medical university setting. Prior experience working in or volunteering in a family planning environment or organization. Thorough knowledge of educational software and platforms; demonstrated ability to analyze and seek solutions to enhance the user experience. Thorough knowledge of data management and documentation methods used in investigating and presenting findings about the program; skills include statistical analysis of data across databases and systems. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr