Executive Assistant / Department Assistant / Admin Assistant

Executive Assistant / Department Assistant / Admin Assistant

Job Title: Executive Assistant At TSMC, we develop the technologies that shape the future and change the world! Technology is our cornerstone, and innovation is our passion. At TSMC, we bring together the most creative minds in science and technology to provide the best foundry services possible, and drive innovation in fields that revolutionize our world and daily lives including high performance computing, mobile, automotive electronics, and the Internet of Things (IoT). With TSMC Arizona's first fab set to begin production with leading-edge N4 process technology in the first half of 2025, and continued expansion with N3, N2, and even more advanced process technologies on the horizon, we are building the future of semiconductors in the United States. America's leading technology companies will rely on TSMC Arizona for the next generations of chips that will power the digital future. If you want to challenge yourself and unleash innovation with brilliant colleagues located around the world, come join us!

Job Description: TSMC Arizona is seeking a highly skilled and exceptionally organized Executive Assistant / Administrative Assistant to provide comprehensive, high-level support to our executives and their teams. In this pivotal role, you will be instrumental in ensuring the smooth and efficient operation of daily activities, managing complex schedules, coordinating key events, and providing robust administrative support in our fast-paced, innovative environment. This position offers a unique opportunity to directly contribute to the success of leadership within a world-leading semiconductor company, playing a crucial part in our growth and operational excellence.

Responsibilities:

• Comprehensive Calendar Management: Expertly manage and maintain executives' calendars, including scheduling and arranging meetings and appointments with meticulous attention to detail, accuracy, and timeliness. Proactively identify and resolve scheduling conflicts, ensuring alignment with management priorities.
• Event Coordination: Skillfully manage executive schedules and coordinate a variety of organizational events, both internal and external. Ensure seamless execution and successful alignment with company objectives and brand standards.
• Travel and Expense Management: Efficiently oversee and manage all aspects of travel arrangements and expense reporting for executives and their teams, focusing on efficiency, cost-effectiveness, and adherence to company policies.
• Project Support: Provide essential administrative support for various projects, including effective budget tracking, logistical coordination, and timeline management to ensure successful project progression.
• Administrative Support: Deliver robust and proactive administrative support for diverse business activities. This includes assisting the department manager and colleagues with a wide range of tasks to maintain operational flow.
• Meeting Logistics: Coordinate and provide comprehensive logistical support for both onsite and offsite meetings and events. Ensure all technical, catering, and preparatory requirements are met for smooth and productive operations.
• Team Engagement: Actively support and implement team engagement initiatives designed to foster higher morale, collaboration, and productivity within the team.

Minimum Qualifications/Requirements:

• Bachelor's Degree or above.
• Minimum 1 year of relevant work experience in an executive assistant or administrative assistant role.
• Demonstrated leadership abilities with a mature, stable, and open-minded approach to work.
• Strong communication and writing skills, with the ability to convey information effectively and efficiently across all levels and organizations.
• Excellent organizational and interpersonal skills, fostering positive relationships.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).

Interpersonal Skills (Key Attributes):

• Excellent Communication Skills: Exceptional ability to convey information clearly, concisely, and efficiently across all organizational levels.
• Listening and Comprehension: Possesses active listening skills to accurately understand and address the core needs of executives and team members, whether detailed or with less context.
• Patience: Demonstrates consistent patience and composure, even in fast-paced or challenging situations, maintaining a professional demeanor.
• People-Oriented: Exhibits an open mindset and a proactive willingness to engage with executives, employees, and visitors/vendors. Focused on building strong rapport and maintaining a people-centered approach in all interactions.

Physical Requirements: This position primarily involves sitting and standing in a typical office environment. Occasionally, the role may require assisting with lifting and carrying within normal limits.

Shift Expectations: Standard work hours: Monday through Friday from 9 AM to 6 PM. Work Location: Candidates must be willing and able to work on-site at our Phoenix, Arizona facility: 5088 W. Innovation Circle, Phoenix, AZ 85083.

Benefits: As a valued member of the TSMC family, we place a significant focus on your health and well-being. When you are at your bestphysically, mentally, and financiallyour company is at its best. We offer a comprehensive and competitive benefits program that provides the resources you need to help you manage your health and achieve your goals across many areas of your life. This includes a variety of medical, dental, and vision plan offerings you can choose from that best fit your and your family's needs. Additionally, TSMC provides income-protection programs to financially assist you should you experience an injury or illness, and a 401(k) retirement savings plan to help you secure your financial future. TSMC also offers competitive paid time-off programs and paid holidays allowing you to recharge and spend time with your family and loved ones.

Equal Opportunity Employer: TSMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. We encourage all qualified individuals to apply, and we welcome applications from individuals with diverse backgrounds and experiences.