Accounting Analyst II

SUMMARYThe Accounting Analyst II independently manages complex accounts payable and accounts receivable transactions, resolves discrepancies through cross-functional coordination, and exercises sound judgment in sales tax determinations and collections activity. This role balances transaction execution with analytical review, process ownership, internal control compliance, and audit-ready documentation.ESSENTIAL FUNCTIONSAnalyze and resolve invoice discrepancies, including unit cost variances and quantity mismatches between invoices, purchase orders, and receiversIndependently research accounts payable exception reports, including received-not-invoiced activityCoordinate with Purchasing, Receiving, vendors, Sales, and Management to resolve transaction, billing, and collection issuesExecute weekly accounts payable payment runs, including ACH, wire, and check paymentsApply customer payments accurately, including discounts, credits, and debitsMonitor past-due balances, perform collection follow-ups, and support resolution of customer billing disputesPerform full credit card and expense reconciliation using Fyle, Sage, or similar systemsAnalyze sales tax charged through Avalara or similar systems, determine exemption status, and process refunds when appropriateMaintain audit-ready exemption, reconciliation, payment, and transaction documentationIdentify recurring transaction issues and recommend process improvementsPerform other duties as assignedKNOWLEDGEAccounts payable, accounts receivable, collections, and expense reconciliation practicesInvoice matching, purchase order review, receiver documentation, and discrepancy resolutionSales tax review, exemption documentation, refund processing, and audit support practicesAccounting systems such as Sage, Fyle, Avalara, QuickBooks, Made2Manage, or similar business systemsMicrosoft Excel reconciliations, spreadsheets, and standard Microsoft Office applicationsInternal controls, confidentiality standards, and company policies and proceduresCOMPETENCIESIntegrity and confidentialityStrong analytical judgment and independent decision-makingAccuracy, attention to detail, and reconciliation disciplineEffective verbal and written communicationOrganization, time management, and follow-throughProblem solving and cross-functional collaborationAbility to manage multiple priorities and meet deadlinesProfessionalism in customer, vendor, employee, and department communicationsEXPERIENCE AND EDUCATIONHigh school diploma or equivalent requiredAssociate’s or bachelor’s degree in Accounting, Finance, or a related field preferredExperience with Sage, Fyle, Avalara, QuickBooks, Made2Manage, or similar accounting and ERP systems preferredStrong Microsoft Excel reconciliation skills requiredDemonstrated ability to analyze discrepancies, exercise judgment, and work independentlyAbility to perform basic math calculations and review financial, customer, vendor, invoice, and transaction data accuratelyProficiency with Microsoft Office products, keyboarding, and standard business software applicationsWORKING CONDITIONSWork is performed primarily in a normal office environmentAbility to sit and/or stand for 7 to 9 hours per dayFrequent computer use, typing, and repetitive hand motion may be required for extended periodsAbility to communicate clearly and professionally with employees, vendors, customers, and other departmentsAbility to understand and follow verbal and written instructionsAbility to work independently or in a team environment as requiredWORK AUTHORIZATION/SECURITY CLEARANCEMust be legally authorized to work in the United StatesIf a security clearance is required:Candidate must be able to obtain and maintain applicable security clearance requirementsSuccessful candidates must be able to obtain required Program Access approval, if applicable #J-18808-Ljbffr