Receptionist

Receptionist

At Saputo, we bring good to the table by making high-quality products, investing in our people, and supporting communities around the world. As a top 10 global dairy processor, we value contributions that matter and strive to foster an inclusive, growth-driven work environment. Ready to bring your best?

The Receptionist, under direct supervision, provides administrative and clerical support to a department or multiple departments. This person performs clerical and administrative functions such as greeting guests, employees and visitors, drafting correspondence, incoming/outgoing mail, scheduling appointments, organizing and maintaining paper and electronic files, and coordinating location activities.

• Receives and greets visitors, employees, customers or other business partners, ensures they follow all visitor security protocols and guidelines.
• Coordinates all visitor, employee, customer and/or other business partner inquiries, and directs them to the appropriate persons according to business needs.
• Audit visitor security log daily and report any security variances.
• Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
• Data entry from multiple sources into MS Excel spreadsheet or database applications.
• Operates office equipment such as fax machines, scanners, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
• Opens, reads, routes, and distributes incoming mail and other material and answer routine letters.
• Completes forms in accordance with company procedures.
• Makes copies of correspondence and other printed materials.
• Coordinates and maintains up to date vendor/supplier certification program.
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other material in support of record retention program. This includes confidential filing and recordkeeping.
• Opens, routes, and distributes incoming mail and other material and answer routine letters.
• Support outgoing parcel activities.
• Completes forms in accordance with company procedures.
• Makes copies of correspondence and other printed materials.
• Orders all office supplies, business cards and company stationary. Ensure company approved logos for correspondence is followed, i.e. stationary and business cards. Order from approved sources.
• Composes, types, and distributes emails, routine correspondence, and reports.
• Maintain and coordinate company meeting room space for engagement activities, meetings and training sessions.
• Coordinate and support business and employee engagement activities, to include meal and space planning.
• Adhere to the Saputo code of ethics and actively apply the Saputo values.
• Work together professionally in a team environment with coworkers and other department personnel.
• Maintain plant visitor calendar and coordinate meetings (candidates, clients, vendors, suppliers, customers, visitors).
• Provide Plant Manager with administrative support as necessary.
• Support other departments as needed and perform other duties as required by management.

Job Requirements:

• High School Diploma or equivalent.
• Minimum of 2 years office experience, preferably as an Administrative Assistant.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word.
• Ability to demonstrate a high degree of initiative.
• Excellent verbal/written communication skills.
• Ability to communicate with others at all levels in organizations.
• Strong organizational skills and the ability to multi-task.
• Ability to maintain the highest level of confidentiality.
• Ability to adapt to changing organizational and operational needs.

Saputo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Salary $49,000