Manager, Accounting & Finance (NCGA)

Job Description

Job Description

Description:

 

Founded in 1901, the Northern California Golf Association is the largest allied golf association in the United States. The NCGA has roughly 200,000 members who belong to more than 1,300 member clubs throughout Northern California. The NCGA vision is “to ensure the game is vibrant, inclusive, and accessible” and is focused on enhancing the lives of Northern California golfers by helping them enjoy the benefits of golf for a lifetime. As a key partner with the USGA, the NCGA provides its members with official handicap indexes and helps oversee several critical governance areas for the game of golf. The NCGA owns and operates two golf courses (Poppy Hills and Poppy Ridge), conducts more than 650 days of golf events each year, including championships and competitive golf tournaments for all abilities, and casual golf outings and trips. The NCGA also publishes NCGA Golf digital magazine and secures exclusive member discounts on products and services. The NCGA Foundation, which originally created Youth on Course, has evolved and the NCGA is also the sole member of the NCGA Foundation, which is aimed at growing the game and supporting the golf community throughout Northern California.

Position : Manager, Accounting & Finance

Status : Exempt 

Reports to : Corporate Controller

POSITION SUMMARY:

The Manager, Accounting & Finance position is responsible for the preparation of the financial statements for Poppy Hills and Poppy Ridge (along with calculating cost of sales, recording Fixed Assets and Depreciation, and making the appropriate accruals). In addition, this position manages the day-to-day accounting functions for Poppy Hills, including but not limited to Revenue, Accounts Receivable, Accounts Payable, and General Ledger. This position also prepares the tax returns for the miscellaneous companies, keeps track of and reconciles cash, donations, and membership payments for the NCGA Foundation.

DUTIES AND RESPONSIBILITIES:

Accounting Operations & Monthly Close

• Lead and coordinate monthly close activities for Poppy Hills and Poppy Ridge.
• Prepare accurate and timely monthly financial statements and supporting schedules.
• Prepare and review journal entries, accruals, account reconciliations, and financial analyses.
• Maintain the integrity and daily balancing of the general ledger and supporting accounting records.
• Review financial activity and identify unusual transactions, trends, discrepancies, or errors.
• Prepare and post all general ledger journals for financial statements, balance general ledger accounts and prepare financial statements for Corporate Controller’s review
• Support consolidated reporting activities and provide information required by the Corporate Controller.
• Assist in maintaining accounting policies, procedures, records, and internal controls.

Revenue, Accounts Receivable & Accounts Payable

• Oversee revenue accounting processes and related reconciliations.
• Supervise and review accounts receivable activities, collections, and account reconciliations, including invoice payment and record keeping processes.
• Oversee accounts payable operations and ensure timely and accurate processing of invoices and payments.
• Monitor cash receipts, deposits, and related reconciliations.
• Ensure proper accounting treatment and timely resolution of outstanding accounting issues.
• Maintain and post daily to subsidiary ledgers in accounts receivable and payable modules for house charges, advance reservations, and vendor payables, with monthly reconciliation to the general ledger. 
• Reconcile Gift Cards on a monthly basis

Fixed Assets, Cash & Tax Compliance

• Maintain fixed asset records and oversee monthly depreciation accounting.
• Coordinate cash reconciliations and support treasury-related reporting activities.
• Assist with sales tax, property tax, and other regulatory filings.
• Support audit preparation and provide schedules and documentation as requested.
• Assist with annual budgeting and forecasting processes.

Payroll

• Audit timecards and submit bi-monthly payroll for Poppy Hills (including commissions/tips/gratuities, golf lessons, enter any pay adjustments, and prepare any manual payroll checks and upload them in Cash Pro)

Business Partnership & Other

• Analyze financial results and identify trends, risks, opportunities, and operational issues.
• Partner with department managers to improve financial understanding and accountability.
• Prepare/oversee preparation of sales and property tax returns 
• Oversee operation and cash management of the automated teller machines (Hills)
• Assist with preparation of annual budget with input from the PHI COO, CEO, and department heads
• Other duties as assigned, including professional development

Requirements:

 

REQUIRED QUALIFICATIONS:

• Bachelor’s degree with emphasis in accounting and/or 3-5+ years of related experience.
• High attention to detail and strong organizational skills.
• Ability to work in a fast paced environment and handle several tasks simultaneously.
• Strong oral and written communication skills.
• Strong work ethic and willingness to be a team player.
• Good people skills and high level of customer service.
• Ability to write financial reports and correspondence.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Strong reasoning ability to understand and carry out instructions and solve problems.
• Ability to maintain confidentiality of all company and customer information, including use of tact and discretion.

PREFERRED QUALIFICATIONS:

• CPA or MBA degree.
• Experience in a nonprofit organization, managing or supporting a for-profit affiliated entity strongly, and/or experience in multi-entity organizations preferred.
• Familiarity with our current accounting software (NetSuite).
• Knowledge of and passion for the game of golf (strongly preferred).

WORK SCHEDULE:

• This is an in-office position based out of Pebble Beach, CA.
• Typically Monday to Friday, with standard business hours (8am-5pm). Occasional nights and weekends may be required.
• Occasional travel is required (roughly 5-10%).

COMPENSATION AND BENEFITS:

This is a full-time, Exempt position, with a starting salary in the range of $80,000-$110,000 annually, commensurate with experience. Some clothing will be provided, with the employee expected to source and maintain a high-standard of attire at all times. Participation in the company’s 401k plan after one full year of employment. PTO, meals, and golf benefits also included.