Accounting Specialist AP

Accounting Specialist AP

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for an Accounting Specialist AP to join our Accounting Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within a dynamic and collaborative environment within the legal industry.

Join our Accounting Team as an Accounting Specialist AP located in our Charlotte Office.

We are seeking a detail-oriented and experienced Accounting Specialist with a strong background in Accounts Payable to join our dynamic team. In this role, you will manage the full-cycle AP process, ensuring timely and accurate processing of invoices, expense reports, and vendor payments. You bring a proactive mindset, strong organizational skills, and a solutions-focused approach to navigating a fast-paced, deadline-drive environment. Your ability to communicate effectively and collaborate across departments is essential to maintaining strong vendor relationships and supporting financial operations. If you are someone who thrives on precision, accountability, and continuous improvement, we invite you to join our team and make a meaningful impact.

This role will be based in our Charlotte office. This position reports to the AP Manager of Accounting. The candidate must be flexible to work overtime as needed.

Position Summary: The Accounting Specialist AP will be responsible for supporting firm-wide AP functions with emphasis on efficiency, quality, and accuracy of work product. This role demands strong attention to detail and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff.

Key Responsibilities:

• Verifies accuracy of vendor invoices, allocates them to the correct general ledger account code, and submits for approval.
• Reviews all approved vendor invoices, vouchers, check request, etc., for compliance prior to posting in our financial system.
• Reviews expense reports for accuracy and compliance with firm policies while verifying that appropriate guidelines, documentation, and approval are followed.
• Responds to vendor statements, researches, and corrects discrepancies.
• Processes and print checks to remote locations daily.
• Prepares and processes payment batches for checks, ACHs and wires.
• Assist with other projects as assigned to support our finance and accounting department.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.
• Flexibility to attend onsite trainings, work overtime and conduct business travel as needed

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• High attention to detail with outstanding organizational skills and the ability to manage time effectively.
• Ability to successfully adapt to changing priorities and work demands.
• Ability to work under pressure to meet strict deadlines while effectively prioritizing multiple tasks.
• Provide outstanding client service while meeting providing high quality standards for services and meet/exceed client expectations.
• Proactive in seeking innovative ways in which to help others amongst the team/firm.
• Recognize confidential, sensitive, and proprietary information and maintain such information as private.
• Strong problem-solving skills and takes initiative while utilizing good judgment.

Education & Experience

• Bachelor's Degree or equivalent experience in related field preferred.
• Minimum 2 years of high-volume accounts payable or general accounting experience.
• General accounting experience in legal or professional services industry preferred.
• Solid understanding of accounting-related principles and relevant software.

Technology

• Experience with special applications (Aderant Expert and/or Concur) preferred.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly (as applicable).
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.