Administrative Assistant | Real Estate & Transaction Support

Administrative Assistant | Real Estate & Transaction Support

$25-$27/hr | Contract-to-Hire | Full-Time

Monday-Friday | 8:00 AM-5:00 PM

100% Onsite | Downtown Minneapolis

Are you a detail-oriented administrative professional who thrives in a structured, process-driven environment? We are seeking an Administrative Assistant to support a specialized team within the real estate, title, escrow, and exchange services industry.

This is an excellent opportunity for someone who enjoys document management, data entry, transaction processing, compliance, administrative coordination, records management, and operational support. The role is primarily focused on backend administrative responsibilities with minimal phone work, email volume, or customer interaction.

Key Responsibilities

• Provide administrative support to a small, collaborative operations team
• Prepare, organize, review, and process transaction-related documents
• Maintain accurate records and document management systems
• Perform data entry, database updates, and information tracking
• Support workflow management, file organization, and compliance requirements
• Learn and utilize specialized proprietary software platforms
• Assist with transaction coordination and operational deadlines
• Ensure accuracy and quality control throughout administrative processes
• Support internal teams with clerical, reporting, and organizational tasks
• Maintain confidentiality of sensitive client and transaction information

Qualifications

• 3+ years of administrative assistant, office support, operations support, or clerical experience
• Experience in real estate, title, escrow, mortgage, banking, settlements, closings, property management, legal administration, or transaction processing strongly preferred
• Strong data entry and document preparation skills
• Excellent attention to detail and organizational abilities
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Word, Outlook, and Excel
• Experience working with databases, records management systems, or proprietary software preferred
• Strong written communication skills
• Ability to work independently and as part of a small team
• Seeking a long-term career opportunity with growth potential

Ideal Backgrounds

We encourage applications from professionals with experience as:

• Administrative Assistant
• Office Assistant
• Transaction Coordinator
• Escrow Assistant
• Title Assistant
• Real Estate Assistant
• Closing Coordinator
• Mortgage Assistant
• Operations Coordinator
• Documentation Specialist
• Records Coordinator
• Legal Administrative Assistant
• Compliance Administrator
• Data Entry Specialist
• Office Coordinator

What We Offer

• Competitive pay of $25-$27 per hour
• Contract-to-hire opportunity
• Medical, Dental, and Vision coverage
• 401(k) eligibility upon hire
• Parking assistance
• Stable, team-oriented work environment
• Opportunity to develop expertise within the real estate and transaction services industry

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.