Executive Assistant

Executive Assistant

We are currently seeking an Executive Assistant in the Cyber Security and Information Technology functions at East West Bank:

As a valuable East West Bank team member, your duties (not limited to) will include:

• Apply discretion in approving training and travel requests based on the department's budget
• Analyze and approve employee reimbursement requests in accordance with Bank policies
• Manage and pre-approve employee vacation and leave requests
• Assist in conducting collection of information from public and private sources for summary
• Coordination of monthly and quarterly Executive level information for review and approval by Cyber and IT leadership.
• Assemble, review and edit communications and reports
• Manage multiple complex calendars, schedule meetings and events
• Coordinate corporate meetings, departmental functions including conference room reservations.
• Greet and maintain contact with department visitors.
• Maintain a professional and working relationship with colleagues
• Anticipates needs and apply common sense and business thinking
• Screen calls and prioritizing emails
• Maintain high level of confidentiality in work assignments, documents, and communications
• Process and maintain correspondence, files, records and minutes of various meetings and events
• Coordinate detailed travel arrangements at domestic and international level
• Additional duties as requested
• May perform other duties as assigned

Qualifications:

• Minimum of 7- 10 years related experience and/or training; or equivalent combination of education and experience in a corporate environment working with upper level management
• Advanced proficiency in creating presentations in PowerPoint and use of other Microsoft products
• Well organized, detail oriented and resourceful
• Ability to prioritize multiple tasks with minimal supervision
• Ability to work efficiently and calmly under pressure in a fast paced environment
• Interpersonal and professional manner in dealing with clients and employees
• Self-motivated and proactive
• Self-sufficient in time management and a self-starter
• Demonstrated skills in conflict management
• Flexibility in work schedule
• Advanced abilities in Microsoft Excel and Word, a plus

Applicants must have legal authorization to work in the United States. We do not offer visa sponsorship at this time.

Compensation: The base pay range for this position is USD $18.00/Hr. - USD $32.00/Hr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.